Job Description

Position Overview:

The Project Support Specialist plays a key role in coordinating and supporting manpower outsourcing projects, including recruitment, mobilization, and administrative functions. The role involves end-to-end coordination with clients, project teams, and internal departments to ensure timely sourcing, deployment, and management of manpower for various projects, particularly in the Oil & Gas and industrial sectors.

Key Responsibilities:

Project Coordination & Support

Support the planning, execution, and monitoring of manpower outsourcing projects.

Coordinate with clients regarding project requirements, schedules, and manpower planning.

Maintain project-related documentation, timesheets, and reports.

Ensure timely mobilization and demobilization of workforce as per project timelines.

Prepare and update project status reports and manpower deployment trackers.

Assist in preparing tenders, proposals, and manpower quotations.

Recruitment & Sourcing

Identify, source, and shortlist qualified candidates as per client and project requirements.

Coordinate with recruitment agencies, online portals, and internal databases for candidate sourcing.

Conduct initial screening and arrange interviews in coordination with the client.

Ensure all documentation (CVs, certificates, experience letters, etc.) are complete and accurate before submission.

Maintain and update the candidate pool and recruitment tracking sheets.

Support the visa processing and onboarding formalities for selected candidates.

Administrative & Coordination Duties

Coordinate with HR, finance, and logistics departments for project-related requirements.

Ensure compliance with company and client HSE, quality, and operational policies.

Track project costs and ensure accurate invoicing as per contract terms.

Prepare minutes of meetings and follow up on pending actions.

Skills

Qualifications and Skills:

Bachelor's Degree in Business Administration, Human Resources, or Engineering.

Minimum 3-5 years of experience in project coordination and recruitment, preferably in manpower outsourcing or Oil & Gas sectors.

Proven experience in sourcing technical and non-technical manpower for large-scale projects.

Proficiency in MS Office (Excel, Word, PowerPoint) and recruitment portals (e.g., Naukri Gulf, Indeed, LinkedIn).

Excellent communication, organizational, and interpersonal skills.

Ability to multitask and handle tight deadlines efficiently.

Knowledge of visa processing, mobilization, and client documentation requirements in GCC is an advantage.

Key Competencies:

Strong sourcing and recruitment ability

Project coordination and follow-up

Client and candidate relationship management

Documentation accuracy and attention to detail

Proactive and result-oriented approach

Team collaboration and adaptability

Job Type: Full-time