Job Description

We are looking for a Project Secretary based in Abu Dhabi. Immediate joiners will be preferred.

Key Responsibilities:

Provide administrative and clerical support to the project team. Prepare, format, and distribute project documentation such as reports, meeting minutes, schedules, and presentations. Maintain and organize project files, ensuring all documentation is up-to-date and easily accessible. Coordinate and schedule meetings, appointments, and travel arrangements for project staff. Track and monitor project deadlines, milestones, and deliverables. Communicate with internal departments and external stakeholders on project-related matters. Assist in preparing tender documents, contracts, and correspondence. Ensure compliance with company and project-specific documentation standards and procedures. Manage incoming and outgoing communications related to the project. Support procurement and invoicing processes as required.

Qualifications:

High school diploma or equivalent; diploma or degree in Business Administration or related field preferred. Proven experience as a secretary, administrative assistant, or similar role in a project environment. Strong organizational and time-management skills. Excellent written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management software is a plus. Ability to work independently and handle multiple tasks under pressure. Attention to detail and accuracy.

Preferred Experience:

4+ years of experience in a project-based environment. Experience in oil & gas will be preferred. Knowledge of document control systems and project filing practices.
Job Types: Full-time, Contract
Contract length: 24 months

Application Deadline: 05/06/2025