Job Purpose

Subject Matter Expert (SME) in Project Management, leading and managing large/complex projects, developing and delivering them in terms of scope, cost, time, operability, quality and safety in line with the agreed project objectives. Supports the Principal Project Manager in the development and implementation of the Project Management framework (processes, procedures, manuals, standards, guidelines and templates), systems and tools.

Principal Accountabilities

Functional Framework, Systems and Tools

\xe2\x96\xaa Development of the Functional Framework: Support the Principal Project Manager in developing and maintaining the functional framework i.e. the set of processes, procedures, manuals, standards, guidelines and templates required to effectively deliver functional objectives.

\xe2\x96\xaa Implementation of the Functional Framework: Implement approved processes, procedures, manuals, standards, guidelines and templates on assigned projects. \xe2\x96\xaa Development, Administration and Maintaining of Systems and Tools: Support the Principal Project Manager in the development, administration and maintaining of systems, tools, databases and libraries related to the function.

\xe2\x96\xaa Utilisation of Systems and Tools: Utilise and ensure the utilisation of applicable implemented functional systems and tools on assigned projects. Ensure functional databases and libraries are regularly updated with actual project data from assigned projects.

Knowledge Management

\xe2\x96\xaa Lessons Learned: Identify, review, analyse and validate lessons learned for assigned projects.

\xe2\x96\xaa Reporting: Support the Principal Project Manager in developing management reports related to the function.

Projects

\xe2\x96\xaa Project SLAs: Develop the Service Level Agreement (SLA) for the project that is mutually agreeable to GEP and the Business.

\xe2\x96\xaa Project Execution Plan: Develop the Project Execution Plan (PEP).

\xe2\x96\xaa Project Management: Manage the project across its lifecycle in line with the approved

Project Charter, Project Execution Plan, Delegation of Authority, Service Level Agreement(s), project Contract(s), and legal and regulatory requirements to ensure project objectives in terms of scope, cost, schedule, quality and EHS are met.

\xe2\x96\xaa Project Organisation and Staffing: Develop the project organisation identifying the resources required, and request skill pool managers to assign them to the project.

\xe2\x96\xaa Project Budget: Oversee the development of the overall project budget and manage expenditure (including the GEP manpower costs and the project CAPEX, as per the approved Delegation of Authority) to ensure it is within the approved budget.

\xe2\x96\xaa Project Plan: Oversee the development of the project plan and manage the project in accordance with the approved plan.

\xe2\x96\xaa Cross-business and Cross-functional Alignment: Ensure cross-business and cross functional alignment on the project.

\xe2\x96\xaa Stakeholder Management: Influence and manage project stakeholders to enable achievement of project objectives.

\xe2\x96\xaa Pre-qualification of Consultants, Contractors, Vendors and Suppliers: Lead technical due diligence of consultants, contractors, vendors and suppliers related to the project and make recommendations to the Principal Project Manager.

\xe2\x96\xaa Tender Management: Lead the development of tender packages and management of the overall tendering process.

\xe2\x96\xaa Tender Clarifications: Manage the tender clarification process, reviewing and finalising responses to clarifications.

\xe2\x96\xaa Bid Evaluation and Recommendations: Lead technical bid evaluations and develop recommendations.

\xe2\x96\xaa Project Risk Management: Lead periodic project risk reviews, identifying new risks, monitoring status, and implementing measures to manage risks. \xe2\x96\xaa Value Improvement Practices: Implement appropriate Value Improvement Practices (VIPs) such as project execution reviews, 3D modelling, value engineering, constructability reviews, risk management, and the like on the project.

\xe2\x96\xaa Change Management: Lead the change management process for the project in an organised and systematic way, adapting the project to the change, controlling the change and effecting the change in a controlled manner to ensure project objectives continue to be met.

\xe2\x96\xaa Project Claims and Variations: Lead negotiations for project claims and variations and make recommendations to the Principal Project Manager.

\xe2\x96\xaa Project Reviews: Conduct periodic project progress and performance reviews for the project.

\xe2\x96\xaa Project Reporting: Develop and publish periodic project reports to provide accurate information about the project to stakeholders in a timely manner.

\xe2\x96\xaa Project Completion: Ensure the completion of residual tasks after handover such as close-out of punch lists, final payments, etc. to enable project close-out.

\xe2\x96\xaa Post-implementation Review and Project Close-out: Lead the post implementation review of the project to validate project objectives, capture lessons learned, and close-out the project.

\xe2\x96\xaa Other Tasks: Carry out any other tasks as assigned by the line manager. Environment, Health &. Safety (EHS) and Sustainability

\xe2\x96\xaa Comply with ENOC EHS and sustainability policies, procedures, standards and systems to support the EHS and sustainability performance of the department and the company.

Innovation and Continuous Improvement

\xe2\x96\xaa Latest Developments and New Technology: Support the Principal Project Manager in the development and implementation of new tools, technologies and techniques to continuously improve the quality and efficiency of functional processes and performance.

\xe2\x96\xaa Benchmarking: Provide inputs to the Principal Project Manager to enable benchmarking of functional processes and performance against peers and industry best practices.

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