Job Description

Main roles:

1. Contract Lifecycle Management:

Drafting and Negotiation:

Preparing, reviewing, and negotiating contract terms and conditions, ensuring they align with company policies, legal requirements, and project/service objectives. This often involves collaborating with legal, finance, and business development teams.

Execution:

Facilitating the formal execution of contracts and ensuring all necessary approvals are obtained.

Administration:

Maintaining comprehensive contractual records, documentation, and databases. This includes tracking key dates, milestones, deliverables, and correspondence.

Monitoring and Compliance:

Continuously monitoring contract performance against agreed-upon terms, service level agreements (SLAs), and regulatory requirements. Identifying and addressing any deviations or non-compliance.

Change Management:

Managing changes to contracts, including scope changes, amendments, and renewals. Negotiating new terms as needed.

Issue and Dispute Resolution:

Investigating and resolving contractual issues, discrepancies, and disputes in a timely and effective manner, often acting as a liaison between parties.

Close-out:

Overseeing the formal close-out of contracts upon completion, ensuring all obligations are met and documentation is finalized.

2. Project & Service Oversight:

Project Integration:

Understanding the project's scope, budget, timeline, and deliverables to ensure contracts support successful project execution.

Service Level Adherence:

Specifically for service contracts, ensuring that agreed-upon service levels are met and that any performance issues are addressed with vendors or clients.

Risk Management:

Identifying, assessing, and mitigating contractual risks. Developing strategies to minimize potential financial or operational impact.

Financial Management:

Working with finance teams to ensure accurate invoicing, cost control, and adherence to financial terms within contracts.

Performance Monitoring:

Tracking project and service performance against contractual obligations and reporting on progress to stakeholders.

3. Stakeholder Communication & Relationship Management:

Internal Collaboration:

Liaising effectively with internal teams (e.g., project managers, sales, legal, finance, procurement, operations) to ensure contractual clarity, alignment, and successful project/service delivery.

External Communication:

Serving as the primary point of contact for clients, vendors, and other external parties regarding contractual matters.

Relationship Building:

Nurturing strong business relationships with clients and vendors to foster positive and productive collaborations.

4. Strategic Contribution:

Process Improvement:

Developing and implementing efficient contract management policies, procedures, and best practices.

Legal & Regulatory Compliance:

Staying updated on relevant legal and regulatory changes that may impact contracts and ensuring compliance. *

Strategic Advice:

Providing expert advice and guidance on contractual matters to internal stakeholders.