Job Description

Day to Day Operations

Manages day to day operations on assigned project. Includes receiving and reviewing handover reports, conducting am and pm briefings to supervisors and staff, and signing supervisors' log books. Carries out a daily tour to ensure that all areas are clean and meet agreed standards, and carries out special client briefings as required. Receives and checks work order reports, receives and follows up on customer complaints and ensures that pest control treatments are carried out on schedule. Ensures the collection and disposal of all materials from work locations. Updates MSDS file for all materials from central store, prepares job completion reports as per customer requests, prepares garbage tracking sheet and ensures safe garbage disposal.

Ensures that plant and equipment in all areas under his supervision are maintained in full working condition including authorizing replacements within authority levels. Prepares daily and weekly plans.

Commercial Quotations

Prepares the commercial quotations for new or revised projects. This includes carrying out the measurement survey to determine labor hours, materials and other costs, submitting draft for Director's approval and passing to customer. Follows up with customer and discusses their response to the quotation and final fees. Prepares pre-formatted contract, obtains Director's signature and passes to customer for written approval/signature. Receives customer's Local Purchase Order (LPO) and prepares the internal Work Order.

Staff Matters

Controls all staff to ensure maximum utilization of resources and the maintenance of the best employee relations environment. This includes; preparing and obtaining approval for annual vacation plan, arranging staff replacements, arranging orientation for new employees, providing new site briefings, and checking staff training records to ensure training is scheduled and executed, authorizing time sheets, and coordinating uniform laundry services and shoe issuance.

Prepares the yearly risk assessment for all staff tasks and passes to customer.

Arranges social events for staff on a regular basis.

Payments

Receives invoices prepared by Finance and passes to customer. Receives payment (cash/check in most cases) and passes to Finance. Follows up on overdue payments with customers and suggests to upper management where cessation of services should occur.

Materials and Machinery

Monitors and reports on materials consumption on a daily/weekly/monthly basis. Receives and/or prepares materials requisitions for assigned projects. Checks and passes to Director for approval prior to forwarding to Materials Department. Coordinates the collection of materials and delivery to site. Keeps detailed records of stocks and usage.

Arranges with Technician and/or suppliers for the servicing or repair of machinery.

Reports

Prepares, distributes, discusses and follows up on all daily/weekly/monthly and ad-hoc reports for assigned project. Such reports include: monthly machinery reports, diesel reports (including justification of variances), inventory reports, operational and ladder reports. Conducts cleaning and quality audit, prepares and submits report.

Job Types: Full-time, Contract, Permanent
Contract length: 24 months

Pay: Up to AED600.00 per month

Application Question(s):

How many years of Computer Proficiency experience do you have? What is the highest level of education you have completed? Are you available to join immediately? Are you available for interview in UAE?
Experience:

Hospital Housekeeping Management: 3 years (Required) Facility Management: 3 years (Preferred)
Language:

English (Required) Arabic (Preferred)
License/Certification:

UAE driving License (Required)
Expected Start Date: 31/05/2025