Dubai, UAE SALARY: 25,000 AED - 30,000 AED PER: Month TERM: Permanent

The Role The Project Executive Assistant (PC) serves as the strategic partner to Consultant(s) by driving all aspects of an engagement forward, with a key focus on completing high-quality search and advisory work. In essence, the PC plays a critical role as \xe2\x80\x9cthe glue\xe2\x80\x9d that connects and coordinates the activities of the internal team while balancing the needs and expectations of clients and candidates. The PC is deeply involved in all aspects of assignments and projects. Based on the strategic goals and timeline for each project, the PC will prioritize, adapt, manage and seamlessly execute all related processes and communications. The PC is often the firm\'s first point of contact with clients and candidate, representing both the brand and that of the Consultant\'s, who the PC will represent they are not immediately available. In our fast-paced environment, the PC must also be able to quickly pivot, proactively adjust and problem solve in real-time.

Responsibilities for the role include, but are not limited to:

Project Management
\xef\x82\xa7 Oversee the process for each assignment and keep every step of the process on track
\xef\x82\xa7 Proactively manage the team\'s efforts to ensure they are moving the assignment/project forward
\xef\x82\xa7 Inform the team of any critical updates related to client expectations or candidate pipeline; adjust the project plan accordingly and conduct triage (if needed)
\xef\x82\xa7 Schedule all business-related meetings, calls and interviews
\xef\x82\xa7 Manage and own (where appropriate) communication with clients and candidates
\xef\x82\xa7 Create, edit and format all client-facing documents (e.g. status memos, job specifications, business development proposals, etc.) to ensure all information is accurate and meets the client and Consultant expectations

Relationship Building & Management
\xef\x82\xa7 Maintain excellent relationships with firm members, clients, prospects and candidates to achieve highest levels of customer service
\xef\x82\xa7 Serve as the external liaison between the Consultant(s) and their clients and their extended team (e.g. Executive Assistants, Hiring Manager, Human Resources).
\xef\x82\xa7 Serve as the internal liaison with all RRA team members including Researchers, Knowledge, Office Coordinators and Shared Services.
\xef\x82\xa7 In partnership with office coordinators, host clients and candidates in the local office and act as their point of contact to create a seamless experience.

Managing Information, Data & Financials
\xef\x82\xa7 Manage the financial aspects of the billing process, including expense report processing, client invoicing and tracking receivables
\xef\x82\xa7 Update and maintain the integrity of the confidential and proprietary database, involving data entry activity
\xef\x82\xa7 Partner with shared services, where required, on data entry and financial elements of the role Business Development
\xef\x82\xa7 Support Consultant in their business development activities including planning, content creation, and tracking of outcomes
\xef\x82\xa7 Actively identify, develop and support Consultant\'s business development plan

Candidate Profile

The PC should be a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders.

Key competencies and experiences required for this role include:
\xef\x82\xa7 Project Management and Attention to Detail. Ability to prioritize, manage, and balance a variety of project responsibilities effectively, efficiently and accurately
\xef\x82\xa7 Problem Solving and Business Acumen. Ability to see around corners, quickly synthesize information, connect dots and develop solutions.
\xef\x82\xa7 Relationship-Building. Excellent interpersonal relationship skills, particularly the ability to develop rapport and engage with people at all levels
\xef\x82\xa7 Communication and Service-Orientation. Skillful communicator who can develop clear messaging, provide quality service and effectively adapt style to fit different audiences A university degree from a respected institution is preferred. Strong proficiency in MS Office, Excel and PowerPoint.

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Tiger Recruitment