Job Description

The Project Coordinator plays a pivotal support role to the Project Manager, ensuring smooth coordination, tracking, and execution of interior fit-out, joinery, and decoration projects from design through to handover. The role focuses on maintaining timelines, quality standards, documentation accuracy, and proactive communication with designers, production, procurement, site teams, clients, suppliers, and contractors -- delivering projects on time, within budget, and to the highest quality.

Key Responsibilities:

Initiation

Review contract, scope, and drawings with Project Manager. Set up project folder structure (ERP + physical/shared drive). Organize kick-off meeting with internal teams and client; prepare & circulate Minutes of Meeting (MoM) with action items.
Planning

Draft and refine Master Schedule (Gantt chart) incorporating inputs from all teams. Identify required permits/approvals; prepare Compliance Checklist. Schedule design milestone reviews with client.
Execution

Track daily deliverables (designs, material orders, production outputs, site progress). Liaise with suppliers to confirm lead times and resolve delivery issues. Monitor quality control checklists on shop floor and site. Identify and report scope changes; prepare Change Order (CO) forms with cost/schedule impact for PM approval.
Monitoring & Controlling

Perform weekly actual vs. planned schedule reconciliation. Track financial commitments against budget; flag variances early. Maintain live Risk Log, Issue Log, and Client Approval Tracker. Log Non-Conformance Reports (NCRs) and follow up on corrective actions.
Closing

Compile complete project documentation package (including signed handover). Ensure final snag list closure and inspection report completion. Prepare final budget & variance report. Facilitate lessons-learned session and document improvement recommendations.
Key Skills & Competencies

Excellent organizational and time-management skills. Strong communication (verbal & written) in English Proactive, action-oriented mindset (focus on solutions, not complaints). High attention to detail and data accuracy. Ability to escalate issues early and maintain transparency. Neutral and professional demeanor when coordinating between teams. Commitment to company core values: transparency, accountability, quality focus.
Strictly candidates with proven experience in interior fit-out / project coordination in the UAE, should apply!!!

Applications without relevant background will not be considered. Only shortlisted applicants will be contacted.

Job Type: Full-time

Pay: AED5,000.00 - AED6,500.00 per month