Job Description

Project Coordination & Support

Assist the Accounts Project Manager in coordinating daily project activities and overall project flow. Support in preparing project schedules, timelines, and follow-up trackers. Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence. Track project progress and report any delays, issues, or risks to the Accounts Project Manager. Support in coordinating site activities with the site team, suppliers, and subcontractors.

Communication & Client Handling

Facilitate clear communication between departments (Design, Procurement, Production, Finance, etc.). Follow up with suppliers, vendors, and subcontractors on material delivery, quotations, approvals, and timelines. Does the follow-up action points, and circulating updates to all stakeholders.

Procurement & Documentation

Assist in preparing purchase requests, BOQs, and material submittals as instructed. Maintain updated logs for RFQs, quotations, material delivery, variations, and approvals. Support in verifying invoices, delivery notes, and subcontractor payments for accuracy before passing to accounts.

Site & Execution Support

Coordinate site requirements, including material deliveries, mockups, inspections, and approvals. Attends installation and hand over projects to clients Monitor site progress updates, snagging, and project closeout documentation.

Administrative Tasks

Manage filing systems, records, and databases related to all assigned projects. Prepare reports, follow-ups, and project summaries as required. Ensure compliance with company procedures, project documentation standards, and client requirements. Organize and update all project documentation including drawings, approvals, material samples, RFIs, and correspondence. Track project progress and report any delays, issues, or risks to the Accounts Project Manager. Support in coordinating site activities with the site team, suppliers, and subcontractors.
Job Type: Full-time

Pay: AED4,000.00 - AED6,500.00 per month

Experience:

* Fit out works and Mall activation Field: 2 years (Required)