Job Description

Urgently Hiring:

Experienced Project Coordinator for a leading Interior Fit-Out & Construction Company.
Serious and qualified candidates only.
Contact:

054 888 5924

Key Roles and Responsibilities

1.

Project Planning & Coordination

Assist the Project Manager in planning and organizing project activities. Prepare and maintain project schedules, timelines, and task lists. Track project progress and report deviations or delays. Coordinate between design, procurement, execution, and client teams.
2.

Communication & Stakeholder Management

Act as a point of contact between clients, consultants, subcontractors, suppliers, and internal teams. Organize and attend project meetings; prepare minutes of meetings (MoMs). Ensure all parties are updated on project changes, timelines, and deliverables. Follow up on action items from meetings and ensure closure.
3.

Documentation & Reporting

Maintain proper project documentation including RFIs, submittals, transmittals, and approvals. Prepare regular status and progress reports for internal and client reviews. Assist in compiling handover documentation and project close-out files. Support the Project Manager in preparing change orders and variation documentation.
4.

Procurement & Vendor Coordination

Coordinate with procurement teams to ensure timely ordering and delivery of materials. Track material delivery schedules and site requirements. Follow up with suppliers and subcontractors for timely execution and compliance with specs. Maintain records of purchase orders, delivery notes, and supplier performance.
5.

Site Support & Execution Follow-Up

Liaise between site and office to ensure seamless flow of information. Monitor site progress and update internal trackers accordingly. Support the site team in resolving minor issues and escalating critical ones. Assist in quality checks and snag list preparation during and after project completion.
6.

Quality, Safety & Compliance

Ensure that all coordination activities align with company quality standards. Support the HSE team in implementing safety procedures across project activities. Help ensure all necessary permits and documentation are in place.
7.

Administrative Support

Schedule appointments, site visits, and coordination meetings. Maintain project calendars and contact databases. Ensure accurate record-keeping for audits and compliance reviews.
Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED6,500.00 per month

License/Certification:

* UAE Driving licence (Preferred)