Job Description

1.

Administrative Support

Maintain office supplies and equipment. Manage phone calls, emails, correspondence, and visitor reception. Organize and maintain physical and digital files (e.g., project documents, contracts). Schedule meetings, prepare agendas, and take meeting minutes.
2.

Project Coordination Support

Assist project managers with documentation such as: Work Orders Purchase Orders (POs) Delivery Notes Material Submittals Project schedules Track and update project progress reports and timelines. Coordinate between departments (design, procurement, site team). Help ensure project compliance with client requirements and internal processes.
4.

HR & Staff Coordination

Coordinate interviews and onboarding processes. Support employee travel arrangements and timesheets.
5.

Finance & Documentation Assistance

Coordinate with accounts for invoicing, payments, and petty cash. Maintain project-related financial records. Assist in preparing billing documents, variation orders, and final accounts.
6.

Health & Safety and Compliance

Maintain records related to site safety and compliance. Assist in the documentation required for health and safety audits. Ensure licenses, permits, and insurance documents are up to date.
7.

Client and Subcontractor Liaison

Schedule and coordinate client meetings or site visits. Support communication with subcontractors regarding timelines and documentation. Follow up on RFIs (Requests for Information) and ensure timely responses.
8.

Office Management

Ensure the office is tidy, well-organized, and functional. Coordinate facility maintenance and services (cleaning, IT, repairs). Monitor office expenses and handle basic budgeting.
Key Skills Required:

Strong organizational and multitasking ability. Proficiency in MS Office (Word, Excel, Outlook). Knowledge of project documentation (BOQs, Drawings, RFIs). Communication skills (internal and external). Basic understanding of fit-out workflows is a plus.
Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Application Question(s):

Are you currently on cancelled or Visit visa?
Experience:

* Coordination: 3 years (Preferred)