Job Description

Position Qualifications and Requirements:

Experience:

4-5 years' experience in project coordination, ideally in healthcare or clinical settings Experience working with cross-departmental teams (operations, IT, procurement, finance) Familiarity with UAE healthcare environment (DHA/MOH is a plus)

Skills Required:

Project Coordination & Management

Project planning, Gantt charts, and milestone tracking Strong familiarity with project documentation, dashboards, and standard operating procedures Cross-functional team coordination and stakeholder communication

Digital Tools Proficiency

Notion - for SOPs, trackers, and collaborative documentation Google Workspace - Docs, Sheets, Slides, Calendar Optional: MS PROJECT, Asana, Trello, Monday.com, or ClickUp

Data Analysis & Reporting

KPI tracking, risk logs, and reporting dashboards Proficiency with Google Sheets (advanced formulas, charts, pivot tables) Basic data visualization tools (e.g., Looker Studio, Tableau, or Excel Dashboards)

Finance & Budgeting

Budget tracking and variance analysis Familiarity with cost allocation, ROI estimates, and aligning with financial controls

Soft Skills

Proactive communication and follow-through Attention to detail, deadline-driven Comfort with ambiguity and ability to structure chaos

Responsibilities of the Position:

The candidate is expected to perform the following duties and responsibilities:

Assist in planning, tracking, and executing projects across clinical and operational divisions. Create and maintain project documentation, dashboards, trackers, and standard operating procedures (SOPs) using tools such as Notion and Google Workspace. Coordinate internal meetings, follow-ups, and cross-functional status updates with teams such as clinic operations, IT, finance, and procurement. Monitor key project metrics and support the preparation of performance and risk reports for senior leadership. Contribute to onboarding and change management efforts related to the implementation of new tools, workflows, and SOPs. Work closely with stakeholders across departments to ensure the timely delivery of project milestones. Support financial tracking for projects, liaise with the finance team on budget alignment, and ensure compliance with financial controls and guidelines. Document optimized processes and lessons learned to support continuous improvement across future projects. Identify, assess, and manage project risks through proactive risk registers and mitigation plans. Ensure the quality and compliance of project deliverables in line with clinical standards and regulatory requirements. Prepare and manage the project execution calendar and coordinate key resources to ensure on-time delivery of milestones. Support the preparation of executive presentations and reports for the CEO and potential investors regarding project progress and performance.

Preferred Certifications:

Any relevant certifications including: CAPM (Certified Associate in Project Management) PMP (Project Management Professional). PRINCE2 Foundation or Practitioner Agile/Scrum Certifications Lean Six Sigma (Yellow/Green Belt) - process efficiency Prosci Change Management - change rollout support Basic Financial Modeling Certificate - for budget tracking
Job Type: Full-time

Pay: AED10,000.00 - AED12,000.00 per month