Job Description

KEY RESPONSIBILITIES:

Supporting the Projects team in the execution of all event-related operations. Responsible for creation of the department's events calendar. Administrative support to the Senior- or Project Manager. Distribute, manage, monitor, and report timelines and assist with internal budgets, contracts Distribution of specific contract or delivery information to all relevant Departments and third-party suppliers such as accommodation, travel & transport needs, creative concepts, etc. Coordinate logistical planning and execution on event day. Prepare the event manual covering all aspects of the project (Pre-event) Contribute and provide assistance in developing event concepts through continuous research, ideas transfer, workshop participation and sharing of knowledge. Support the Project team in the effective communication of project expectations to project team members, departments, third parties and stakeholders in a timely and clear fashion. Support the Project team in developing a detailed and comprehensive project plan with associated communications documents for the project/event including detailed work breakdown structures addressing ticket pricing, timelines, deliverables, venue analysis, budgets, resource allocation, suppliers, legal obligations, staffing, marketing, risk assessment, etc. Comply and follow project/event approach according to current standards including compliance procedures, project management processes and event forms. Ensure that tasks are delivered on time, on budget and at the required standard/quality. Coordinate and support timely execution of the event/project management plan. Assist with plan, schedule, and monitor project timelines, milestones, and deliverables. Ensure meetings are recorded and memos are distributed. Alerts and follow up with Project Team regarding any change during the life of the project Contribute and prepare status reports, proposals, requirements documentation and presentations Support the Project team in risk management process and reporting. Build, develop, and grow any business relationships vital to the success of the project . Support in the reconciliation of projects/events Accept and execute effectively assigned roles and responsibility during event day. Support and prepare project post evaluation reports and create a recommendation report in order to identify successful and unsuccessful project elements (Consult, if part of a program of events, with the Senior Project Manager on the impact). Support in the development of a mechanism to initiate proposed improvements in terms of process, deliverables, etc. for each project/event (Consult, if part of a program of events, with the Senior Project Manager on the impact). Research and provide input into best practices and tools for project execution and management (Consult, if part of a program of events, with the Senior Project Manager on the impact).
Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Experience:

Corporate Events: 1 year (Preferred)
License/Certification:

* UAE Driving License (Preferred)