Job Description

We are seeking a highly organized and proactive Project Coordinator to join our team and support the execution of interior design and fit-out projects. The ideal candidate will be the central point of communication between clients, designers, site teams, and vendors -- ensuring that projects are delivered on time, within scope, and in line with our company's quality standards.

Key Responsibilities:

Coordinate day-to-day project activities, ensuring alignment between design, procurement, and site execution teams. Maintain and update project schedules, timelines, and trackers. Handle and organize all project documentation: RFIs, submittals, shop drawings, approvals, and change requests. Liaise with clients, consultants, contractors, and suppliers to ensure timely flow of information and materials. Assist in procurement follow-ups, material delivery tracking, and sample submissions. Support project managers with progress reporting, meeting minutes, and site coordination updates. Monitor and highlight risks, delays, or cost variations, and escalate issues as needed. Ensure adherence to project milestones and client specifications throughout execution. Coordinate inspections and approvals from relevant authorities where applicable.
Requirements:

Bachelor's Degree in Architecture, Interior Design, Civil Engineering, or related field. Minimum 2 years of proven experience in project coordination within the interior fit-out or construction industry. Strong knowledge of project lifecycle, from design to handover. Proficient in MS Office Suite, MS Project, and familiar with AutoCAD or similar tools. Excellent communication, organizational, and multitasking skills. Ability to work under pressure and manage multiple priorities. Strong problem-solving and coordination abilities.
Preferred:

Knowledge of local authorities' processes for approvals and permits (Dubai Municipality, DDA, Trakhees, etc.). UAE Driving License is a plus.
Let me know if you'd like to adapt it for junior/senior level, freelance/project-based roles, or company branding tone.

Job Types: Full-time, Part-time

Expected hours: 40 per week