Project Coordinator
Dubai, United Arab Emirates
Job Description
WhiteWater West Industries Ltd. is the global leader in waterpark design, engineering, manufacturing and installation. Headquartered in Richmond, BC, WhiteWater is a privately held company with over 30 years of award-winning expertise, 500+ employees and 17 offices worldwide.
Position: Project Coordinator Function: Project Services Business Unit: WaterParks Reports to: Project Management Location: Arenco Tower, Dubai, UAE
Purpose:
Responsible for the active management of projects within established schedules & budgets, typically from sale through design engineering, Document controls, procurement, installation, certification, closing out documentation and settlement of final accounts. This will be 50% of the daily responsibilities. The remaining 50% of the position will be responsible for assisting project managers and senior project managers in the administration of all project-related administrative tasks. The percentage may vary at times, depending on the workload of the Project Services group.
Essential Responsibilities:
Competencies, Skills and Abilities:
WhiteWater is proud to be an equal opportunity employer. We celebrate the diversity of all employees and applicants and are strongly committed to creating an inclusive environment.
We thank all the candidates who took the time and energy to apply. Given the volume of applications, it makes responding personally to each applicant difficult, but please know we are grateful for your interest. We look forward to connecting with you through this search or future ones. All the best in your job search.
Position: Project Coordinator Function: Project Services Business Unit: WaterParks Reports to: Project Management Location: Arenco Tower, Dubai, UAE
Purpose:
Responsible for the active management of projects within established schedules & budgets, typically from sale through design engineering, Document controls, procurement, installation, certification, closing out documentation and settlement of final accounts. This will be 50% of the daily responsibilities. The remaining 50% of the position will be responsible for assisting project managers and senior project managers in the administration of all project-related administrative tasks. The percentage may vary at times, depending on the workload of the Project Services group.
Essential Responsibilities:
- Supporting the work group with administrative / assistance
- Managing and overseeing projects concurrently with a focus on maximizing margin and revenue enhancement and minimizing warranty claims through effective quality control and on-time delivery
- Projects will vary in size from approximately $5,000-$20,000,000.00 in value.
- Preparing, analyzing, reviewing and managing the execution of project paperwork, including project schedules, budgets, invoices, applications for payment, change orders, cost reports, cash flow projects
- Reviewing shipping documentation with the logistics team
- Project close-out reports and other paperwork necessary to manage and document projects through their lifespan.
- Managing all procurement activities, such as reviewing purchase orders, approving vendor invoices, ensuring vendors timely payment
- Managing timely collection of revenue from clients
- Monitoring/managing the installation progress of field supervisors\' activities on the project job site
- Assisting the Project Manager in liaising between the Project Manager, Whitewater Engineering, and the Client.
- Maintaining a customer intimate focus and providing Wow that made my day experiences
- Ensuring that all company project policies and KPIs are maintained.
- Updating the Project Management and MEI Management team on project variances from established schedules and budgets in a timely fashion
- Developing a well-rounded knowledge of products and installation requirements
- Setting up and maintaining all project records in the project binder and digitally
- Completing project paperwork and liaising with various departments (engineering, shipping, manufacturing, etc.)
- Assisting project managers and senior project managers with administration of the above tasks on other projects as required
- Usage of non-compliance reporting(NCR/opportunity for improvement(OFI) procedures
- Contributes to a culture of development/sustenance of Continuous Improvement and Lean philosophies
- Flexibility in Working hours while working with Vancouver Headquarters (Evenings)
- Continuous improvement of self and the team
- Respect for people through positive communication, consideration and collaborative relationships
- Works hard at being more present, open, interested and curious.
- Maintain and follow best practices for operations, including Customer Service, Quality, Lean Management and Safety.
- Execute responsibilities according to lawful and ethical standards
- Define and align goals with departmental goals, then ensure regular performance feedback is completed through performance feedback and goal setting program
- College & Project Management training preferred
- 1-2 years of experience in a technical role or has been involved in a Management role
- Document Control experience is essential, and in an engineering or architectural firm, is desirable (Aconex, EDMS, etc.)
- Previous experience with shipping documentation would be an asset
- Complete understanding of Microsoft Office (Word, Excel, Outlook, PowerPoint, Project Pro, etc.) required
- Previous experience with the use of SharePoint is an asset.
Competencies, Skills and Abilities:
- Detail-oriented and exceptional analytical skills
- Customer service orientation with a professional and confident phone presence
- Positive and results-oriented attitude
- Very proactive and detail-oriented approach
- Must be a team player and self-starter, requires minimal supervision
- Ability to work in a team or matrix environment is required
- Ability to develop and maintain effective internal and external working relationships with all levels of the organization
- Excellent time management, organization and priority-defining skills
- Exceptional English language skills; ability to listen, communicate (written and oral) and collaborate.
- Arabic language skills would be desirable.
WhiteWater is proud to be an equal opportunity employer. We celebrate the diversity of all employees and applicants and are strongly committed to creating an inclusive environment.
We thank all the candidates who took the time and energy to apply. Given the volume of applications, it makes responding personally to each applicant difficult, but please know we are grateful for your interest. We look forward to connecting with you through this search or future ones. All the best in your job search.
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Job Detail
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Job IdJD1611843
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned