Job Description

Stella Stays - Who are we? Stella Stay is a UAE proptech start-up with a vision to create the future of living and hospitality. The company offers residences and hotel suites that are beautifully designed, thoughtfully equipped, and a seamless digital guest experience. Established in 2019, Stella Stays is present and growing rapidly in major cities across the Middle East, Europe and North America. The company's proprietary technology empowers unmatched efficiency across real estate supply growth, interior design, pricing, economics, bookings, guest service, and property management. Stella Stays is the winner of the 2021 Stevie awards for the "Most Innovative Tech Start-up of The Year" and "Innovative Achievement in Sales" for its technology and revenue generation strategy respectively. We are expanding globally and to support our exponential growth, we are looking for an enthusiastic, inspired, and hardworking Project Coordinator to play an important role in our Launch team planning & launching new units while improving our systems, processes & operations related to the project. Your Objectives are: The Project Coordinator's main objective is to coordinate, and help improve the process of setting up new Stella buildings & units, from working with our design team on the design direction to sharing professional photos with the internal team, until each unit is ready to host our guests. In this role, you will be working cross-functionally with internal stakeholders (interior design, guest experience, business development, operations, etc.) and external stakeholders (suppliers, general contractors, etc.). We value highly motivated individuals who have strong experience in projects and a firm understanding of operations. At Stella Stays, you will:

• Act as primary members of the Project Management team in office & in field

• Follow a workflow for projects, and track progress between internal teams and external partners

• Run point to complete the launch of new units while fiercely executing Stella design and operational brand standards

• Work closely with Project Manager to ensure on-time and on-budget delivery of each project

• Own timelines and budgets to launch units quicker and more efficiently

• Expertly support vendor contracts (FF&E suppliers, installers, and logistics companies) while building, managing, and maintaining business relationships with vendor partners

• Tirelessly problem solve issues while working to consistently improve processes, minimizing and preventing exceptions and errors in order to scale rapidly

• Constantly improve the efficiency and reduce the cost of the launching process, while maintaining the highest level of guest satisfaction

• Work alongside the Operations team to ensure new units are guest-ready

• Gain an intimate knowledge of all new buildings and units

• Work with our various teams to find scalable solutions that improve operational efficiency, and ease of a new unit launch

• Attend daily & weekly team meetings

• Maintain company culture by having an upbeat and open attitude

We're looking for someone who has:

• Minimum 2-3 years of project coordination experience managing sites and projects

• Experience working on construction projects & firm understanding of engineering of buildings

• A proven track record of prioritizing tasks in order to meet tight deadlines

• A detail oriented perfectionist with exceptional organizational skills

• A self-starter with the ability to plan independently and complete projects with minimal supervision, while also providing progress road maps to managers and teams

• Strong negotiation skills

• A willingness and enthusiasm to get your hands dirty when needed - be it making a bed or assembling a sofa

• Excellent written and oral communication skills, including the ability to identify and convey critical information to stakeholders quickly and precisely

• A professional presence when interacting with management, external clients, and vendors

• A team player who cultivates a positive culture

• A creative thinker who challenges assumptions

• Experience with creating and managing workback schedules and setting and managing against metrics

• Expert with Google Suite; experience with project management applications such as Clickup is a plus

• Past experience with early/mid-stage startups, procurement, logistics or supply chain a plus

• Knowledge of FF&E or architectural/interior finishes a plus

• Past experience with site management a plus

• Out-of-the-box thinker who will find creative ways to hit targets

• Must be able to work flexible hours, evening and weekend work may be required

• Valid driver's license and reliable transportation is required

• Bilingual is a plus

• You excel in a hands-on working environment. Each day at Stella Stays will be different: you need to enjoy a fast-paced working style and be quick at reacting to last minute changes. If you prefer to sit at a desk from 9am-5pm, this is not the position for you

• Strong attention to detail

• Must have the aptitude and desire to learn new competencies and skills

• This position is based in Dubai with an opportunity for travel

Job Type: Full-time Experience:

• Project Coordination: 1 year (Preferred)

License/Certification:

• UAE driver's license (Required)