Wood is currently recruiting a Project Administrator to join our team in Dubai.
Role Responsibilities
To Provide Admin support to our client, including mobilisation plans for in country staff
Support Project Management Team with delivery, Lead communication, personnel logistics and reporting
Ensure project management reporting, internally and externally, is correctly formatted, approved by all parties and submitted on time
Support preparation for Asset Project Technical Reviews, such as HAZOPs Coordinate IT arrangements critical for Asset Team delivery
Arrange and prepare presentations required for Project Management meetings Coordinate travel and desk moves for Asset Team personnel
When required attend meetings for minute taking and issue of MoM\'s Own and update Asset Team Holiday Tracker
As required, update office space tracker and coordination of desk moves for Asset Team Issue Asset Team Communications
As required, ensure timesheets are correct and submitted on time
As required, update Asset Team Organisation Charts
Support effective collaboration between personnel from different department functions within Asset
Accountable for providing all systematic administrative support and technical assistance in an organised and cohesive manner for the entire Project Team, including travel arrangements, meeting room bookings, assisting visitors during business gatherings and organising all events/programs/meetings for the team, etc
Prepare correspondence, excel spreadsheets, power point presentations and meeting materials as directed.
Create and maintain project team technical documents and organisation charts (MS Visio)
Coordination of new starts within the project team, ensuring desks, IT Equipment, phones, mobiles, etc are allocated in a timely manner
Acting as IT Helpdesk to assist on all IT requirements (installation, configuration, etc.)
Ensure all project personnel CVs are in Wood format and keep database of these
Responsible for administrative task such as courier shipments, Office and Pantry Supplies requisition and maintenance, etc
Attend to clerical tasks such as general photocopying, scanning, collating, and filing support to project team
Support and coordination of all project requirements
Skills / Qualifications
Degree qualification or relevant educational qualification
Minimum 5 years of experiene
Previous onshore brownfield experience
Previous Middle East experience is preferred.
Highly organised
Team Player
Excellent knowledge of MS Office - Word, Excel and Power Point and formatting skills
Good communication skills
Can meet timelines.
Great attention to detail
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work.
Highly motivated and self-reliant
Attention to detail and problem-solving skills.
Confident and assertive
Open thinker and innovator
Flexible and adaptable
Accuracy and meticulous
Flexible and efficient
Excellent computer skills - Computer literate - MS Office I Visio
Excellent written and verbal communication skills.
Strong organizational and planning skills
Strong commitment to safety
Clear communicator with good interpersonal skills and willingness to share knowledge and support others
An active listener with the ability to focus on customer requirements
Fluent in spoken and written English language
Company Overview
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.