Job Description

We are seeking a proactive and detail-oriented

Production Coordinator - Scenic

to join the production management team for a

major live event

in Dubai. This role will be responsible for coordinating all scenic production elements -- from design handoff through fabrication, shipping, installation, and final show integration.

The ideal candidate combines technical fluency with excellent communication and organization skills, ensuring seamless information flow between the

designers, fabrication vendors, logistics partners, and on-site crews

.

This position is suited to an individual experienced in

large-scale event or theatrical scenic work

, who thrives on managing multiple deliverables simultaneously and ensuring deadlines are met under pressure.

Key Responsibilities

Coordinate all

scenic department logistics

, schedules, and documentation between design, fabrication, and site teams. Track

fabrication progress

, QA/QC milestones, and delivery schedules from multiple vendors (local and international). Ensure updates are accurate and shared with production management and creative leads. Liaise with

technical, rigging, automation, and lighting departments

to ensure scenic compatibility and integration. Assist with

shipping and customs coordination

, working closely with freight forwarders and logistics partners. Oversee the flow of

technical drawings and revisions

, ensuring current versions are distributed to all relevant stakeholders. Support

budget tracking

by reconciling vendor quotes, invoices, and scope changes under supervision of the Production Manager. Manage

on-site scenic coordination

, including load-in/out schedules, work permits, and contractor access. Prepare and circulate

daily scenic reports

during build and install phases.

Qualifications & Experience

Minimum

5+ years' experience

in scenic or technical production coordination for live events, theatre, exhibitions, or themed entertainment. Strong working knowledge of

scenic fabrication methods

, materials, and finishes. Familiarity with

AutoCAD

,

Vectorworks

, or similar CAD-based file systems for reading and referencing drawings. Proven experience coordinating with

international vendors and shipping logistics

. Excellent documentation and version control habits. Proficiency in

Excel

,

Smartsheet

, or similar tracking software. Strong communication skills, with the ability to collaborate across creative and technical departments. English fluency required; additional language skills an advantage.
Job Type: Temporary
Contract length: 2 months

Pay: AED4,000.00 - AED8,000.00 per week

Experience:

scenic: 5 years (Required)
Expected Start Date: 15/11/2025