Job Description

Procurement & Tender Executive - Events & Exhibition Industry

Location:

Dubai, UAE

Department:

Events & Operations

Employment Type:

Full-Time

Location :

DIP 1

About Media Land Group

Media Land Group

is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences.

Our multidisciplinary team thrives at the intersection of creativity and execution -- blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.

Role Overview

We are seeking a Procurement & Tender Executive with proven experience in handling procurement operations, vendor management, and tender submissions within the events, exhibitions, or AV technology sectors. The ideal candidate will manage sourcing, negotiation, logistics, and supplier relationships, and play a critical role in the end-to-end tender process--from document coordination to pricing strategy.

Key Responsibilities:

Tender Management & Coordination

Register and maintain company profiles across government and private supplier portals (eSupply, Etimad, Ariba, Tejari, Saber, etc.). Monitor upcoming tenders, RFQs, and RFPs across relevant portals and industry platforms. Analyze tender documents to assess project requirements, compliance needs, and eligibility criteria. Coordinate internal teams (sales, creative, operations) for timely collection of technical and commercial documentation. Prepare complete bid packages, ensuring accuracy, legal compliance, and timely submission (hardcopy or online). Track submission statuses, clarify pre-bid queries, and update tender logs and pipelines. Follow up on post-submission status and evaluation feedback; support in clarifications and negotiations.

Procurement & Vendor Management

Identify, evaluate, and onboard suppliers for fabrication, printing, AV, logistics, furniture, and tech solutions specific to exhibitions and events. Negotiate contracts, pricing, and delivery schedules, ensuring the best value without compromising quality or timelines. Issue purchase orders, compare quotations, and maintain cost-saving initiatives through value engineering. Conduct supplier performance evaluations, ensuring compliance with quality, service, and delivery standards.

Logistics, Execution & Event Support

Coordinate with vendors and internal teams to ensure timely procurement of materials and services for events. Work closely with project managers and production teams to align procurement timelines with event execution schedules and run sheets. Oversee delivery logistics--equipment, booths, printed materials, decor items--to ensure on-site readiness before event build-up. Support the team with BOQ planning and item tracking to reduce last-minute procurement risks.

Documentation & Compliance

Maintain up-to-date procurement documentation, vendor files, and contract archives. Ensure all legal, tax, customs, and regulatory documentation is prepared and submitted accurately for UAE authorities. Renew and update registrations and certifications with major government entities and event authorities. Prepare cost tracking reports, procurement dashboards, and weekly updates for senior management.

Required Qualifications:

3-5 years of experience in procurement, tender management, or sourcing within the

events, exhibitions, AV, or construction industries

. Familiarity with UAE and KSA e-tender portals (Tejari, eSupply, Saber, Etimad, etc.). Proficient in ERP systems (Zoho, Oracle, Odoo) and Microsoft Excel/Google Sheets. Strong commercial acumen and ability to read and interpret tender documents and BOQs. Excellent communication and cross-functional coordination skills. UAE driving license preferred.

Preferred Skills:

Experience in sourcing for AV, LED, lighting, staging, booths, and decor items. Understanding of event execution workflows, production timelines, and run sheet coordination. Exposure to international logistics, customs documentation, and supplier contracts.

Why Join Media Land Group?

Be part of one of Dubai's most innovative creative event agencies. Work on award-winning campaigns, global exhibitions, and iconic cultural projects. Join a dynamic, fast-paced environment with room for growth, leadership, and learning. Collaborate with a talented and passionate team that values initiative and creativity.
Please click on the link below to know more about Medialand Group

https://www.instagram.com/medialandgroup/?hl=en

https://www.youtube.com/@medialandgroup4884

https://www.linkedin.com/company/medialandgroup/

Job Type: Full-time

Pay: AED8,000.00 - AED10,000.00 per month

Application Question(s):

How many years of work experience do you have with Microsoft Excel? Do you have 3-5 years of procurement or tender management experience in the events, exhibitions, AV, or construction industry? Have you prepared and submitted full tender/RFQ/RFP packages, including BOQ and compliance documentation? What is your expected monthly Gross salary (AED)? Do you have a valid driver's license? Have you worked with UAE or KSA e?tender portals like Tejari, eSupply, Saber, or Etimad? How many tenders have you personally prepared and submitted in the last 12 months? * How many BOQs (Bill of Quantities) have you prepared or reviewed for event-related projects?