Job Description

Job Summary:
The Procurement Officer is responsible for sourcing, negotiating, and purchasing goods and services required by the organization. They ensure cost-effectiveness, timely delivery, and compliance with company policies and regulations. The role involves supplier management, contract administration, and maintaining procurement records.
Key Responsibilities:
1. Procurement & Sourcing

• Identify and evaluate potential suppliers based on quality, price, and reliability.
• Prepare and process purchase orders (POs) in line with company policies.
• Negotiate contracts, terms, and pricing with suppliers to secure the best deals.
• Ensure timely procurement of goods and services to meet operational needs.

2. Supplier Management

• Develop and maintain strong relationships with vendors.
• Monitor supplier performance and address any issues (delays, quality concerns).
• Conduct supplier audits and assessments as needed.

3. Cost Control & Budgeting

• Analyze market trends to identify cost-saving opportunities.
• Track procurement expenses and ensure adherence to budget constraints.
• Prepare cost comparison reports for management review.

4. Compliance & Documentation

• Ensure compliance with company policies, industry regulations, and legal requirements.
• Maintain accurate procurement records, contracts, and purchase documentation.
• Assist in internal and external audits related to procurement activities.

5. Inventory & Supply Chain Coordination

• Work closely with inventory and logistics teams to ensure smooth supply chain operations.
• Monitor stock levels and initiate procurement to prevent shortages.

6. Reporting & Analysis

• Generate procurement reports (spend analysis, savings tracking, supplier performance).
• Provide insights and recommendations for process improvements.