Job Description

Role Description

The Procurement Officer for a Salon, Spa, and Gym is responsible for sourcing, purchasing, and managing the supply of products and services essential for the smooth operation of the facility. This role ensures the organization acquires high-quality supplies while optimizing costs and maintaining relationships with key vendors.

Duties and Responsibilities.

Source and negotiate with suppliers for beauty products, wellness items, equipment, and consumables. Ensure timely procurement of inventory necessary for daily operations, including hair and skincare products, gym equipment, towels, and other amenities. Process and verify the Item movements from inventory to the locations concerned at Katara Club. Distributes the Items purchased for individual employees like uniforms, IT Assets, etc. and maintain the database. Distribute the BCAA supplements to the Grams restaurant at Katara Club upon their request and maintain the database. Maintain the procurement database based on the approved SOP. Maintain relationships with vendors to guarantee quality products and favorable pricing. Maintain the supplier database and ensure the vendor selection criteria based on the policy manual. Conduct the evaluation of suppliers based on their response pertaining to the Quotation requisition, Quality, Pricing , Items delivery and mark the rating. Prepare, manage, and track purchase orders, contracts, and agreements for all procurements. Collaborate with department heads to assess their needs and specifications for products and services. Analyze procurement data for cost savings opportunities and to identify trends in purchasing behavior. Conduct the monthly inventory counting in the main warehouse and ensure no discrepancies. Submitting Aging of Inventory, Expiry. Initiating stock movement for item request. Pricing of Retail Items, creating Purchase Request Systematically and creating and issuing Purchase Order to respectively suppliers and upon delivery of inventory close Purchase Receipt. Receiving Consignment Items from Suppliers, recounting and encoding in our system. Preparing Vendors Credit Applications and getting necessary approval respectively. Preparing Credit Card Summary for Online Purchases through Corporate Credit Card. Creating systematic Bar Codes, printing and pasting on Physical Inventory Items. Market Survey for competitive quotation, product hunting and purchasing. Coordination with Finance for budget adherence Prepare periodic procurement reports for management review. Ensure procurement activities comply with company policies, legal requirements, and ethical standards.

Educational Qualifications :

Bachelor's degree in Procurement, Supply Chain Management, Finance, or a related field.

Experience :

Proven experience as a Procurement/Purchase Officer or similar role.

Other Skills :

Experience with vendor management, negotiation, and contract administration. Strong understanding of procurement processes and supply chain management. Good working knowledge of Microsoft Office. Ability to secure cost-effective deals and favorable contract terms. Good communication skills.
Job Type: Full-time

Pay: From QAR1.00 per month