Job Description

To Assists purchasing of all materials to the company's exact business requirements by collating and analyzing order requirements and supplier information. Provide administrative support for the Purchasing team.

1. Research potential vendors.

2. Track orders and ensure timely delivery.

3. Forecast needs and supplies.

4. Review requests for proposals (RFPs).

5. Collaborate with key persons to ensure clarity of the specifications and expectations of the company

6. Send inquiries to suppliers for the appropriate material, follow-up the suppliers for their quotations and analyze quotations (minimum 3 quotations) for the price and delivery time comparison.

7. As required, place orders with suitable suppliers for specified materials ensuring goods are delivered on the required date and purchased at the most competitive rates and within budget.

8. Ensure quality and performance of ordered materials are in line with required standards and chase deliveries from suppliers that are overdue or urgent.

9. In liaison with Procurement Director, inform other departments of all relevant information regarding changes in materials, major price movements, delivery lead times and individual supply situations.

10. At all times comply with company policies procedures and instructions.

11. Preparing business correspondence, receiving and filing formal credit applications from Suppliers.

12. Handling incoming calls and transferring to the concerned person

13. Maintain and update the supplier's data list regularly & maintain received quotation list (comparison chart).

14. Filing the documents like the confidential/important documents

15. Maintaining all the files related to procurement / suppliers.

16. Liaison with all concerned department.

17. Maintain the records of all purchase order documents sent to the Accounting.

18. Prepare and provide all the required documents need by vendors / suppliers.

19. Assist in providing all the supporting documents required by the vendor and also make sure to get the required documents used for payment purpose.

20. Managing relations with external suppliers, agencies, clients etc. to ensure prompt service and cost efficiencies to the firm.

21. Arranges for transportation and delivery of goods, making sure that orders are filled and inspected properly upon arrival

22. Providing Timely reports to the Management.

23. Oversee general office operations, ensuring a clean, safe, and efficient working environment.

24. Manage office supplies inventory, including procurement and stock control.

25. Supervise office support staff such as cleaners.

26. Coordinate maintenance, repair, and servicing of office equipment and facilities.

Job Type: Full-time

Pay: AED4,000.00 - AED6,000.00 per month