Job Description

The Procurement Officer is responsible for the acquisition of materials and services essential for project success. This role involves supplier pre-qualification, vendor negotiation, purchase order management, and ensuring timely and cost-effective procurement in alignment with project requirements and budgets.

RESPONSIBILITIES

1. Supplier Management:

Request pre-approval and pre-qualifications of suppliers and subcontractors for consultant approval. Source and evaluate new suppliers for materials not available within the existing supplier base. Manage and maintain relationships with suppliers to ensure consistent supply and material availability.

2. Procurement Process:

Send material inquiries to vendors based on project requirements. Negotiate pricing, terms, and delivery timelines with suppliers. Prepare a comparison sheet to compare price, delivery timelines, brand quality, payment terms, and specifications. Select the most suitable suppliers based on factors such as quality, cost-effectiveness, and reliability.

3. Purchase Order Management:

Create, issue, and track purchase orders. Obtain recommendations from project and technical managers to proceed with the purchase order. Secure PO approval from management. Share approved PO with supplier to ensure materials are delivered as per the project schedules and specifications. Track and monitor orders to ensure timely delivery and quality control.

4. Quality and Compliance:

Cross-check the delivery notes and LPOs to verify the correct quantities and materials received. Arrange the collection of urgent materials needed on site. Control material costs with project budgets and bill of quantities, ensuring all procurement activities align with financial budgets and project specifications. Work closely with the accounting and site operations departments to ensure a smooth procurement process. Evaluate supplier performance and processing and prepare weekly report for management. Maintain accurate records of procurement transactions for auditing and compliance purposes.

QUALIFICATIONS

Bachelor's degree in business administration, supply chain management, or procurement. 3+ years of experience in procurement, preferably within the construction industry. Proven experience in material sourcing, supplier negotiation, and cost management.

SKILLS & ABILITIES

Good negotiations skills for supplier management. Good analytical skills to evaluate suppliers, pricing, and manage procurement budgets effectively. Good communication and collaborative skills with project teams and suppliers. Ability to prioritize tasks to meet project schedules and deadlines. Good attention to detail in procurement processes. Effective problem solving to address procurement challenges.
Job Type: Full-time

Ability to commute/relocate:

Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

What is your notice period?
Education:

Bachelor's (Preferred)
Experience:

* Procurement Officer: 3 years (Preferred)