Job Description

Procurement/Purchasing Officer :

Handling activities pertaining to purchasing requirements for the Facility Management (MEP).

Role and Responsibilities:

Responsible for purchasing all products and services of the MEP. Maintaining the highest quality of products and services that are ordered to the Kitchen Specifications. Ensuring that competitive quotations are obtained, and the best prices are maintained. Follow up on all local purchases and/or importation. Work closely with store staff regarding the delivery of items, stock position, quality of items etc. Improve the purchasing power with available resources by consolidating the orders, wherever possible. Monitoring day to day operation. Report immediately any problems related to suppliers regarding delivery problem short supply non availability of items etc. Coordinate with the other outside operation for the entire Purchasing process. Maintain all Management information in strict confidence. Perform any special duties or projects as assigned from time to time by the Management. Work closely with Finance Manager and Head Chef in order to achieve and maintain best quality of the goods and ensure that all goods are available when necessary. Forecast volumes, maintain stock levels, quality & delivery of items and update them in conjunction with the chefs on a constant basis. Maintain and research pricing for all purchased goods and provide all records needed for accounts and auditing purpose. Overseeing all activities of the purchasing department. Track and schedule all materials, equipment, services, supplies and personnel purchase orders. Preparing plans for the purchase. Following and enforcing the company's procurement policies and procedures. Reviewing, comparing, analyzing, and approving products and services to be purchased. Managing inventories and maintaining accurate purchase and pricing records. Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc. Develop and maintain strong relationships with vendors and suppliers. Maintaining good supplier relations and negotiating contracts. Researching and evaluating prospective suppliers. Preparing budgets, cost analyses, and reports. Encourage continuous improvement in competitive bidding practices. Open new accounts as needed. Track inventory levels and manage purchasing activities. Develop and maintain inventory control procedures. Manage claims. Review supplier proposals and invoices. Track and report budgets by month, budget variance, and actual budget. Improve operations through process improvements. Develop and implement systems to monitor vendor performance. Attend vendor meetings. Develop cost control plans. Document policies and procedures. Coordinate with staff, operations personnel, and outside agencies to ensure materials, equipment, and services are available when needed. Assist with contracts.

Skills and Requirements:

Degree in accounting, supply chain, business management or a related field. 2+ years of UAE experience as a procurement officer or in a similar position. Purchasing/ Procurement or related experience in food & beverage industry. Accounting knowledge preferred. Prior experience working with suppliers and resources within Dubai UAE market preferred. Proficiency in Microsoft Office and purchasing software. Excellent communication skills, both verbal and written. Good analytical and strategic thinking skills. Strong negotiation skills, time management skills, decision-making skills, and demonstrated ability to synthesize information from many sources Attention to detail. Knowledge of financial regulations. Excellent relationship building skills and organizational skills. Inventory control. Goods receivable - check all stock matches the invoice, is in good condition, acceptable shelf life. Goods returned - manage returned stock and ensure credits are given. Quote requests for capital expenditure. Able to search and find complex items to fulfil all requests from department managers. Warehouse management. Prepare weekly, quarterly and annual reports. Able to manage stock in and out. End of month statement settlement. Purchase orders. Petty Cash control. Should be available in UAE for immediate interview and joining. Male candidates only. Valid UAE Driving License preferred.
Job Types: Full-time, Permanent