Job Description

Secondment: Mekdam Technical services

Project: One year

Work Location: Qatar

Skillset : Procurement, International Banking, Tendering, RFQ, Sourcing Procurement

JOB DESCRIPTION:

The incumbent will conduct the source-to-contract process within the respective sourcing category. This includes: (1) developing the scope of work and subsequent RFQs/RFPs based on the requests created by departments, (2) formally conducting the bids analysis, negotiation and validation of bids submitted by suppliers in alignment with requesters/expense owners, and (3) drafting contracts for suppliers in alignment with Group Legal. Additionally, the incumbent will assist in managing the vendor panel / database as the closest link to suppliers in the Procurement division.

Essential Duties & Responsibilities by Dimensions:

Shareholder & Financial:

Implements KPI's and best practices for Manager, Procurement Sourcing role. Promote cost consciousness and efficiency and enhance productivity, to minimise cost, avoid waste, and optimise benefits for the bank. Act within the limits of the powers delegated to the incumbent and delegate authority to the respective staff and monitor exercise of the same. Demonstrate clear understanding of the important factors behind the bank's financial & non-financial performance.

B. Customer (Internal & External):

Assist internal customers in all their procurement requests/activities and seek solution to their requests. Support and deliver Source-to-Contract process in the frame defined by category strategies and panels: Ensure the Source-to-Contract process follows the definitions laid out by the category strategy (RFP specifications, negotiation tactics etc). Ensure full alignment between the buyers' team and requesting departments / expense owners, supporting escalations when needed. Provide input directly on the analysis of large/complex requests, and the subsequent RFP development, issuance, negotiation, selection and contract drafting.

Conduct supplier bids analysis, formal negotiations with vendors, and ensure validation:

Evaluate supplier bids alongside requesting department and/or expense owner, providing analysis as needed. Formally conduct the negotiation process with suppliers, involving the requesting department and/or expense owner. Ensure the final selection and rationale is validated by the requesting department and/or expense owner and is ready for the review of the final approver / selection committee. Maintain activities in accordance with Service Level Agreements (SLAs) with internal departments/units to achieve improvements in turn-around time. Build and maintain strong/effective relationships with related departments/units to achieve the Group's objectives. Provide timely/accurate data to external/internal Auditors, Compliance, Financial Control and Risk when required.

C. Internal (Processes, Products, Regulatory):

Provide input to VP, Procurement Sourcing & Contracts on possible improvements to internal processes & policies based on working experiences and knowledge

Continuous Improvement:

Set examples by leading improvement initiatives through cross-functional teams ensuring successes. Identify and encourage people to adopt practices better than the industry standard. Continuously encourage and recognise the importance of thinking out-of-the-box within the team. Encourage, solicit and reward innovative ideas even in day-to-day issues.

D. Learning & Knowledge:

Proactively identify areas for professional development of self and undertake development activities. Seek out opportunities to remain current with all developments in professional field. Hold meetings with staff and assess their performance and your teams overall performance on a regular basis. Take decisive action to ensure speedy resolution of unresolved grievances or conflicts within the team members. Identify development opportunities and activities for staff and facilitate/coach them to improve their effectives and prepare them to assume greater responsibilities.

E. Legal, Regulatory, and Risk Framework Responsibilities:

Comply with the defined Group Procurement Policies and Procedures. Comply with all applicable legal, regulatory and internal compliance requirements including, but not limited to, Group Compliance Policies and Procedures (AML & CTF, Sanctions Policy, Data Protection Policy, Fraud Control Policy, Whistle Blowing Policy, Conflict of Interest and Insider Dealing Policy). Understand and effectively perform your role under the Three Lines of Defence principle to identify measure, monitor, manage and report risks. Ensure systematic good outcomes for clients in accordance with Conduct Risk policy. Support the framework of RCSA, KRI, Incident reporting and remediation, as appropriate, in accordance

Operational Risk Management requirements.

Maintain appropriate knowledge to ensure full qualification to undertake the role. Complete all mandatory training provided by the Bank, attain, and maintain the required levels of competence. - Attend mandatory (internal and external) seminars as instructed by the Bank.

F. Other:

Ensure high standards of data protection and confidentiality to safeguard commercially sensitive information. Maintaining utmost confidentiality concerning customer and internal bank

Education & Experience Requirements:

MCIPS preferred - University graduate (Bachelors) preferably with a Major in the related field of study, professional accreditation related to the function is an asset. At least 6 years of relevant experience, preferably within a highly rated international bank. Experience in RFP / tendering, or on some specific categories is a plus

Required Special Skills:

Excellent oral and written communication skills (including report writing) in English and Arabic. Good interpersonal and presentation skills. Understanding of the relevant laws, regulations, and practices. Ability to make decisions and follow through with initiatives. Personal integrity and self-management. - Negotiation skills and commercial sense Strong analytical skills and attention to detail
Job Type: Full-time

Pay: Up to QAR18,500.00 per month