Job Description

Procurement Assistant
Location: Al Hamra Freezone, Ras Al Khaimah, UAE
Employment Type: Full-time
About the Role
We are seeking a dynamic and detail-oriented Procurement Assistant to join our team in Ras Al Khaimah. This is an excellent opportunity for a proactive individual with a solid background in procurement to support our supply chain and purchasing activities. The ideal candidate will be responsible for assisting with the procurement process, ensuring the timely and cost-effective acquisition of goods and services, and maintaining strong vendor relationships.
Key Responsibilities

• Procurement Support: Assist in the end-to-end procurement process, from raising purchase requisitions to placing orders and ensuring timely delivery.
• Vendor Management: Help identify, evaluate, and onboard new suppliers. Maintain and update the vendor database, ensuring all information is accurate and current.
• Sourcing & Quotations: Source materials, equipment, and services from reliable suppliers. Obtain and compare quotations, and assist in negotiations to secure the best prices and terms.
• Purchase Order Processing: Prepare and issue purchase orders (POs) in accordance with company policies and procedures.
• Coordination: Liaise with suppliers to track order status, resolve any delivery discrepancies, and ensure on-time delivery of goods.
• Documentation & Record Keeping: Maintain accurate and organized procurement records, including POs, delivery notes, invoices, and contracts.
• Inventory Support: Collaborate with the warehouse and inventory teams to monitor stock levels and assist in inventory reconciliation.
• ERP & System Management: Utilize the company's ERP system to update and track procurement data accurately.
• Reporting: Assist in generating procurement reports related to spending, supplier performance, and cost savings.

Qualifications & Experience

• Education: High School Diploma required; a Bachelor's degree in Business Administration, Supply Chain Management, or a related field is preferred.
• Experience: 2-4 years of proven experience as a Procurement Assistant, Purchasing Assistant, or in a similar role.
• Technical Skills:
• Proficient in MS Office Suite (especially Excel for data analysis).
• Experience with an ERP system (e.g., SAP, Oracle, Microsoft Dynamics) is a significant advantage.
• Language: Fluency in English is essential. Knowledge of Arabic or other languages is a plus.

Key Competencies

• Strong Negotiation Skills: Ability to negotiate prices and terms with suppliers effectively.
• Excellent Communication: Strong verbal and written communication skills for liaising with internal teams and external suppliers.
• Organizational Skills: High level of accuracy and attention to detail with the ability to manage multiple tasks simultaneously.
• Problem-Solving: A proactive approach to identifying issues and implementing solutions.
• Team Player: Ability to work collaboratively within a team environment.

Job Offer & Benefits

• Transport: Company-provided transport.
• Location: Based in the strategic Al Hamra Freezone, Ras Al Khaimah.
• Joining Date: Immediate joiners will be highly preferred.

Skills Required