Job Description

The Procurement Administrator is responsible to support the engineering and maintenance operations of the private estate by handling procurement-related administrative tasks, including purchase requisitions, supplier coordination, documentation, and delivery tracking. The Procurement Administrator ensures that materials, spare parts, and services are sourced efficiently, cost-effectively, and in compliance with company procedures and UAE regulations.

JOB LOCATION: FUJAIRAH, UAE

QUALIFICATIONS:

Diploma or Bachelor's Degree in Business Administration, Procurement, Supply Chain Management, or related field. Certification in Procurement and Supply Chain (e.g., CIPS Level 2-3 or equivalent) is an advantage. Knowledge of UAE procurement regulations and vendor registration procedures is beneficial.

EXPERIENCE:

2-4 years of experience in an administrative or procurement support role, preferably in engineering, facilities management, construction, or hospitality sectors. Experience working with local UAE vendors, preparing LPOs, tracking deliveries, and managing vendor communications. Familiarity with estate operations, maintenance materials, and technical services procurement is a plus.

KEY SKILLS/KNOWLEDGE:

Procurement Administration

Creating and managing purchase requisitions, LPOs, and vendor quotations. Supporting the procurement team in sourcing materials and coordinating delivery timelines. Updating procurement logs and trackers to ensure visibility of order status.

Vendor Coordination

Liaising with approved suppliers, contractors, and service providers. Following up on order confirmations, deliveries, and payment documentation. Maintaining accurate records of supplier contacts, product catalogs, and price lists.

Document Control & Reporting

Organizing procurement documentation, including delivery notes, invoices, and warranty certificates. Assisting in compiling monthly procurement reports and cost summaries. Maintaining compliance with internal controls and procurement procedures.

System & Software Proficiency

Proficient in MS Office Suite (especially Excel, Word, and Outlook). Familiarity with ERP systems or procurement software is preferred. Ability to maintain digital filing systems and procurement dashboards.

Communication & Organization

Strong verbal and written communication skills for supplier interaction. High level of organization, attention to detail, and ability to manage multiple tasks. Ability to work independently and within a multi-disciplinary team

BENEFITS:

Shared accommodation provided by company Health Insurance 1 economy flight per annum 30 days' vacation per annum Salary: AED 2,500 - 3,000 depends on experience
Job Type: Full-time

Application Question(s):

* Are you able to relocate to Fujairah?