Job Description

Job Purpose

To manage and coordinate company prequalification, vendor registration, and classification processes with UAE government entities, semi-government authorities, consultants, and major clients, ensuring eligibility for tenders and projects.

Key Responsibilities

Prequalification & Vendor Registration

Prepare, submit, and follow up on prequalification documents, EOIs, and vendor registrations in the UAE. Handle registrations and renewals with authorities and major clients, including but not limited to: Abu Dhabi & UAE semi & Government portals (TAQA, Municipalities, TAMM, MOIAT, Etimad) ADNOC Group companies Abu Dhabi, Al Ain & Dubai Municipality Maintain company classification and grade with local authorities and consultants.

Documentation & Compliance

Coordinate with Finance, HR, Projects, QA/QC, and HSE departments to gather required documents such as: Audited financial statements Company licenses & trade certificates VAT & tax compliance documents ISO certifications (9001, 14001, 45001) HSE statistics, policies, and project references Ensure submissions comply with UAE regulatory and client-specific requirements.

Data & Records Management

Maintain an up-to-date prequalification database including completed projects, manpower, equipment, and financial data. Track submission status, approvals, expiries, and renewals. Manage online portals such as SAP Ariba, Oracle, Etimad, ADNOC e-Sourcing.

Coordination & Follow-up

Liaise with clients, consultants, and authorities for clarifications and approvals. Support tendering teams by ensuring valid and approved prequalification status prior to bid submission. Identify gaps in compliance and coordinate corrective actions.

Qualifications & Experience

Bachelor's degree in any discipline, Engineering, or related field. 3-5 years of UAE experience in prequalification, tendering, or contracts. Strong exposure to UAE government and semi-government registration systems.

Skills & Competencies

Excellent documentation, coordination, and follow-up skills. Strong knowledge of UAE regulatory and client compliance requirements. Proficient in MS Office and online registration portals. Ability to handle multiple submissions under tight deadlines. Strong attention to detail and confidentiality.

Preferred Requirements

Experience in construction / EPC / oil & gas sectors. Familiarity with ADNOC, TAQA, Etimad, Dubai Municipality, DEWA systems. Familiar with any ERP system, like SAP Knowledge of HSE and ISO documentation.
Job Types: Full-time, Permanent