Personal Secretary
Dubai, United Arab Emirates
Job Description
: At Royal Avanti Building Contracting, secretaries help keep our business operations running efficiently, and we currently need someone to take on this challenging role. We\xe2\x80\x99re seeking an exceptionally detail-oriented and personable secretary to work full-time in our fast-paced office. The ideal candidate will bring resourcefulness, organization, and superb communication skills to the role. This person should have experience working in an office, supporting co-workers and clients in various administrative tasks. With a knack for keeping cool under pressure and juggling complex schedules and projects, the secretary will be relied on to help grow our business. Objectives of this role
- Optimize business operations and oversee office supplies, equipment, and processes
- Ensure successful workflows, schedules, communications, and office environment on a daily basis
- Manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld
- Perform a variety of clerical duties, such as responding to calls, emails, and requests
- Determine which issues require immediate attention, and communicate to leadership any deviations from standard operating procedures
- Open the office daily, greet visitors, answer and redirect phone calls, and manage email, regular mail, shipments, photocopying, and fax correspondence
- Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (NDAs)
- Assist staff members with coordination of schedules, appointments, daily operational tasks, and travel arrangements
- Establish and maintain record-keeping system for files, contacts, and employee directory
- Oversee office equipment and supplies, and initiate requisitions to replenish inventory
- Assist junior staff members with onboarding
- Proven success in a secretarial role
- Exceptional written and verbal communication skills
- Ability to multitask and manage time wisely
- High school diploma or equivalent (Only Girls apply)
- Bachelor\xe2\x80\x99s degree or equivalent (Only Girls apply)
- Experience in an administrative role
- Ability to effectively handle budgets and expenses
- Experience in refining and developing processes (Only Girls apply)
- Dubai: Reliably commute or planning to relocate before starting work (Required)
- secretary: 1 year (Required)
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Job Detail
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Job IdJD1595336
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned