Job Description

Location:

UAE

Type:

Part-time remote

About the Role

We are looking for a

proactive and organized Remote Personal Assistant

to support our growing interior fragrance and custom gifts business. This role involves daily coordination with clients, suppliers, consignment shop staff, and internal teams to ensure smooth operations from design to delivery.

Key Responsibilities

Accounting & Administrative Support:

Share

invoices

with the accounting team as needed. Track incoming and outgoing payments and maintain up-to-date records. Support in preparing inventory summaries

Supplier & Production Liaison:

Work closely with

printing and packaging suppliers

-- follow up on production timelines, troubleshoot issues, and ensure quality. Create and review

designs, dyelines

Coordinate sampling, approvals, and production tracking.

Client & Project Coordination:

Communicate with

B2B clients

interested in custom interior fragrance products (candles, diffusers, sprays, etc.). Gather project details, prepare quotations, and follow up professionally. Coordinate with

retail clients

and ensure smooth order handling.

E-Commerce Operations:

Create and update product listings on

Namshi and Amazon

. Manage product descriptions, pricing, and images accurately. Monitor

inventory levels

, coordinate restocking, and maintain records.

Consignment Shop Coordination:

Liaise with

shop staff

to track stock movements, new arrivals, and sold items. Ensure the shop inventory matches the central database. Support with merchandising updates and communication on new collections or campaigns.

Requirements

Proven experience in

administration, project coordination, or business support

. Experience working with

printing and packaging suppliers

. Basic

graphic design knowledge

(Adobe Illustrator) is a plus.

Strong understanding of designs, dyelines, and printing processes

(mandatory). Excellent communication skills and professional client handling. Familiarity with

online marketplaces

(Amazon, Noon, Namshi). Proficiency in

Excel / Google Sheets / invoicing tools

. Detail-oriented, organized, and able to manage multiple priorities independently.
Job Type: Part-time

Pay: AED3,000.00 per month

Experience:

administration: 1 year (Required) invoicing / accounting: 1 year (Required) * supplier coordination: 1 year (Required)