Personal Assistant/secretary
Dubai, United Arab Emirates
Job Description
Job Title: Personal Assistant to the CEO
Overview:
As the Personal Assistant to the CEO, you will play a pivotal role in supporting the Chief
Executive Officer in managing day-to-day activities and ensuring the smooth operation of the executive office. This role demands exceptional communication skills, proficiency in
Office Suite, a basic understanding of accounting principles, and the ability to interact effectively with senior leaders in the education sector.
Responsibilities: 1. Calendar Management:
1. Education:
Overview:
As the Personal Assistant to the CEO, you will play a pivotal role in supporting the Chief
Executive Officer in managing day-to-day activities and ensuring the smooth operation of the executive office. This role demands exceptional communication skills, proficiency in
Office Suite, a basic understanding of accounting principles, and the ability to interact effectively with senior leaders in the education sector.
Responsibilities: 1. Calendar Management:
- Efficiently manage the CEO\'s calendar schedule appointments, meetings, and events.
- Prioritize and coordinate appointments, ensuring optimal use of the CEO\'s time.
- Serve as the primary point of contact for the CEO, screening and managing communication.
- Draft and edit emails, letters, and other correspondence on behalf of the
- Facilitate seamless communication between the CEO and internal/external stakeholders.
- Maintain an organized and efficient office environment.
- Coordinate travel arrangements, accommodations, and itineraries for business trips.
- Handle incoming calls, inquiries, and requests, directing them appropriately.
- Prepare reports, presentations, and other documents as required.
- Organize and maintain files, both electronic and physical, ensuring easy retrieval of information.
- Assist in basic accounting tasks such as expense tracking, budget monitoring, and invoice processing.
- Collaborate with the finance team to ensure accurate financial record- keeping.
- Plan, coordinate, and execute meetings, including arranging agendas, taking minutes, and following up on action items.
- Ensure necessary materials and information are prepared for meetings in advance.
- Liaise with senior leaders in the education space, representing the CEO when necessary.
- Build and maintain positive relationships with key stakeholders.
- Handle sensitive information with discretion and maintain a high level of confidentiality.
1. Education:
- Bachelor\'s degree in business administration, communications, or a related field.
- Proven experience as an executive assistant or in a similar role.
- Familiarity with the education sector is advantageous.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Basic knowledge of accounting principles.
- Exceptional organizational and time-management skills.
- Ability to multitask and prioritize tasks effectively.
- Ability to interact professionally with senior leaders and stakeholders.
- Strong problem-solving skills and attention to detail.
- Comfortable with technology and quick to adapt to new tools and systems.
- Demonstrated ability to handle confidential information with integrity.
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Job Detail
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Job IdJD1608200
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned