Job Description

Excellent Opportunity at NAFFCO- Abu Dhabi for the position of General Manager's Secretary/Personal Assistant!. A general manager's secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. They must be detail oriented, have the ability to multitask and be a personable and professional representative of the general manager's office. The secretary often coordinates inter-departmental work projects and serves as a liaison between their boss and other company employees

• Adheres to NAFFCO policies and procedures.
• Adheres to the safety and health regulations set by NAFFCO.
• Provides support to GM for any personal and work-related matters.
• Coordinates and organizes all appointments, meetings, and trainings; ensures that schedules are logged, traced and reminds all concerns.
• Takes minutes, checks presentations before distributing and filing .
• Handling the incoming calls and information, obtaining all relevant information and passing on to appropriate personnel.
• Coordinates with other departments to ensure that the responsible job of the department meets target and goals.
• Updates information and data relevant to the department at all times.
• Coordinates with Human Resources, if needed
• Provides any assistance to the executives, associates and VIP's as needed.
• Attends to the GM's visitors and telephone calls furnishing advice and assistance on the basis of general knowledge.
• Prepares organizational chart if needed.
• Keep strictly all confidential matters related to the company.

Minimum Requirements/Skills;

• Preferably can start immediately
• Preferably Female
• Strong communication and team-working skills
• Ability to work under pressure in a fast-paced environment
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks
• Numeracy skills and ability to use computer modelling software (Excellent in MS Office esp. Excel & Powerpoint)
• Brilliant written and verbal communication skills
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks
• Seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with the HOD's, staff, and clients
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Proven ability to handle confidential information with discretion

Job Type: Full-time Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Availability to start?

Experience:

• Secretarial: 2 years (Required)

Language:

• English (Required)