Job Description

We are seeking a highly organized Personal Assistant to support the CEO of a growing real estate company. The ideal candidate will be efficient, reliable, and able to handle fast-paced responsibilities with discretion and professionalism. This role requires full-time availability with flexibility to attend to the CEO's needs as they arise.

Key Responsibilities

Manage the CEO's daily schedule, appointments, and calendar coordination Organize meetings, prepare agendas, and take minutes when required Handle business correspondence (emails, calls, messages) on behalf of the CEO Arrange travel, accommodation, and logistics Maintain confidential files, contracts, and real estate documents Coordinate with internal departments, clients, and partners Follow up on pending tasks, deadlines, and business initiatives Assist with presentations, reports, and proposals Handle personal errands and ad-hoc tasks as assigned Ensure smooth daily workflow and support CEO in decision-making tasks

Requirements (High Priority)

Valid UAE driving license (mandatory) Own car (preferred) Ability to work full-time with flexible timing based on CEO requirements

Other Requirements

Previous experience as a Personal Assistant, Executive Assistant, or Office Manager (real estate experience is a plus) Strong communication skills (English required; Arabic is an advantage) Excellent organizational and multitasking abilities Proficient in MS Office, email management, and digital scheduling tools Ability to work under pressure and maintain confidentiality Professional appearance, attitude, and work ethics

Key Skills

Time management Communication & coordination Problem-solving Attention to detail Discretion & confidentiality Initiative and follow-through
Job Type: Full-time

Application Question(s):

Have you worked in a real estate company before? If yes, what was your role? Have you ever handled documents like MOUs, tenancy contracts, title deeds, or Form A/B/F? Do you have experience coordinating with property developers, landlords, or investors? Are you familiar with Ejari, RERA forms, and basic Dubai real estate procedures? Can you follow up with clients, brokers, or agencies on behalf of the CEO? Have you ever assisted in preparing presentations, proposals, or reports for property deals? * Have you managed confidential documents or client information in real estate transactions?