Personal Assistant To Managing Director

Dubai, United Arab Emirates

Job Description

Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director's absence. Main responsibilities ? Manage Director's diary, assessing priority of appointments and reallocation as necessary. ? Manage Director's travel arrangements (including visas/accommodation). ? Process Director's correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate. ? Maintain Director's office systems, including data management and filing. ? Maintain records of Director's contacts. ? Screen calls, enquiries and requests, and deal with them when appropriate. ? Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action. ? Produce documents, briefing papers, reports and presentations for the Director. ? Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, writing minutes, pre-meeting briefings and meeting papers. ? Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. ? Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. ? Any other duties as may reasonably be required by the Director Job Type: Full-time Experience:

  • Personal Assistant: 3 years (Required)
  • Admin Assistant: 2 years (Required)

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Job Detail

  • Job Id
  • Industry
    Not mentioned
  • Total Positions
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
  • Job Location
    Dubai, United Arab Emirates
  • Education
    Not mentioned