Job Description

Executive Personal Assistant - Real Estate (Dubai)

International Real Estate Brokerage
Full-Time | Base Salary + Performance Incentives

Aston Gate Real Estate (Canada | Dubai)

is seeking a

high-calibre Executive Personal Assistant

with

proven real estate experience in Dubai

to support the President with daily operational, administrative, and business-development activities.

This role is

not a standard admin position

--you will work directly with the company leadership, supporting both brokerage operations and personal executive tasks.

You must be mobile, flexible, and able to work across offices, hotel lobbies, client meetings, and on-the-go environments.

Availability and responsiveness are essential.

Key Responsibilities

Executive Support

Manage calendars, appointments, travel arrangements, and day-to-day priorities. Accompany the President to meetings, viewings, events, and partner engagements as needed. Organize documents, contracts, presentations, and confidential files. Maintain strict confidentiality at all times.

Real Estate Operations

Coordinate with agents, developers, clients, marketing teams, and admin staff. Prepare MOUs, forms, listing documents, follow-ups, and transaction files. Manage WhatsApp communications, CRM updates, lead tracking, and daily operational tasks. Support in off-plan launches, client handovers, and brokerage activities.

Personal Assistant Duties

Handle selected personal and executive errands when required. Ensure the executive's schedule, tasks, and commitments are fully supported. Represent the company professionally in all environments.

Requirements

Mandatory:

Previous real estate experience in Dubai (admin, coordinator, sales support, or executive assistant roles). Strong understanding of Dubai property market, developers, forms, and processes. High responsiveness -- including outside standard working hours when needed. Ability to work in a fast-paced, mobile, on-the-go environment. Extremely organized, proactive, detail-oriented, and able to problem-solve independently. Strong English communication skills (written + verbal). Additional languages an asset. Professional presentation and reliability are essential.

Compensation

Base salary + performance-based incentives.

Growth opportunities within an international brokerage.
Job Type: Full-time

Pay: AED3,000.00 - AED8,000.00 per month