Personal Assistant
Ras al-Khaimah, United Arab Emirates
Job Description
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Job Summary:
We are seeking a dynamic and highly motivated Personal Assistant to provide comprehensive support to our organization\'s leadership team. The ideal candidate will possess a positive mentality, a strong understanding of business operations, and a workaholic mindset dedicated to achieving optimal outcomes. This role requires exceptional organizational skills, the ability to multitask effectively, proficiency in administrative and financial tasks, and a creative, innovative approach to problem-solving. Responsibilities:
We are seeking a dynamic and highly motivated Personal Assistant to provide comprehensive support to our organization\'s leadership team. The ideal candidate will possess a positive mentality, a strong understanding of business operations, and a workaholic mindset dedicated to achieving optimal outcomes. This role requires exceptional organizational skills, the ability to multitask effectively, proficiency in administrative and financial tasks, and a creative, innovative approach to problem-solving. Responsibilities:
- Administrative Support:
- Manage and coordinate schedules, appointments, and meetings for executives.
- Draft and prepare documents, reports, and correspondence with precision and attention to detail.
- Screen and prioritize incoming communications, ensuring timely responses.
- Organize and document all required files, ensuring easy accessibility and retrieval.
- Help with daily time management, prioritizing tasks to ensure deadlines are met.
- Organize and ensure pending tasks are not neglected, keeping a proactive approach.
- Financial Management:
- Assist in managing financial records, including expense reports and budget tracking.
- Collaborate with the finance team to ensure accurate invoicing and timely payments.
- Handle financial tasks, such as bookkeeping and reconciling accounts.
- Multitasking:
- Juggle multiple tasks and priorities efficiently, adapting to changing demands.
- Prioritize and manage time effectively to meet deadlines and achieve goals.
- Organizational Skills:
- Maintain a well-organized office environment and digital filing system.
- Anticipate needs and proactively address issues to ensure smooth operations.
- Communication:
- Exhibit excellent written and verbal communication skills in flawless English.
- Communicate effectively with internal and external stakeholders.
- Dedication and Work Ethic:
- Demonstrate a strong work ethic and a dedication to achieving outcomes.
- Strive for excellence in all tasks and responsibilities.
- Innovation and Creativity:
- Bring a creative and innovative mindset to problem-solving.
- Contribute ideas to enhance processes and improve overall efficiency.
- Work outcome should be outstanding, ensuring tasks are not only completed but exceed expectations.
- Plan ahead and foresee the future, ensuring full timelines are prepared for execution in one call.
- Execute tasks efficiently, from quotation to finalization, demonstrating thorough planning.
- Search for required suppliers and finalize agreements in collaboration with the purchasing team.
- Run errands as requested, demonstrating a proactive approach to support daily operations.
- Take initiative and think out of the box to address and resolve common issues.
- Bachelor\'s degree in Business Administration, Finance, or a related field.
- Proven experience as a personal assistant or in a similar role.
- Strong proficiency in office software (Microsoft Office, Google Workspace).
- Excellent organizational and multitasking abilities.
- Exceptional written and verbal communication skills in English.
- Basic understanding of financial processes and bookkeeping.
- Demonstrated ability to work independently with minimal supervision.
- Positive mentality, dedication to work, and a proactive approach to tasks.
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Job Detail
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Job IdJD1632341
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationRas al-Khaimah, United Arab Emirates
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EducationNot mentioned