Job Description

Personal Assistant -

Position Summary

The Personal Assistant (PA) provides administrative and organizational support to executives or senior management, ensuring their daily activities run smoothly. This role requires discretion, excellent communication skills, and the ability to manage multiple tasks efficiently while maintaining a high level of professionalism.

Key Responsibilities

1. Administrative Support

Manage calendars, schedules, and appointments for executives. Prepare, review, and organize correspondence, reports, and presentations. Coordinate meetings, including booking venues, preparing agendas, and taking minutes. Handle phone calls, emails, and other communications on behalf of the executive.

2. Travel & Logistics

Arrange travel itineraries, including flights, accommodations, and transportation. Prepare travel documents and ensure smooth travel arrangements. Assist in organizing events, meetings, or conferences as needed.

3. Task & Project Management

Assist executives in managing projects and deadlines. Monitor tasks and follow up on pending issues to ensure timely completion. Conduct research and compile data for decision-making purposes.

4. Confidentiality & Liaison

Handle sensitive information with discretion and confidentiality. Act as a point of contact between executives and internal/external stakeholders. Build and maintain strong relationships with clients, staff, and partners.

5. Office & Personal Support

Assist with personal tasks as required, while maintaining professional boundaries. Maintain an organized filing system, both digital and physical. Ensure the office or executive workspace is well-organized and equipped.

Qualifications

Education & Experience

Bachelor's degree in Business Administration, Management, or a related field preferred.

2-5 years of experience

as a Personal Assistant or in a similar administrative role. Proven experience in supporting senior management or executives.

Skills & Competencies

Excellent organizational and multitasking abilities. Strong communication and interpersonal skills. High level of discretion and confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Problem-solving skills and ability to work independently. Attention to detail and strong time-management skills.

Work Environment

Full-time role, typically office-based. May require occasional overtime or support for after-hours events.
Job Type: Full-time