Job Description

: Personal Assistant to Senior Management
Location: Dubai, UAE
Position Type: Full-Time
About the Role
We are seeking a highly organized, discreet, and proactive Personal Assistant to provide dedicated administrative and operational support to a member of our senior management team. This is a critical role that requires exceptional attention to detail, impeccable communication skills, and the ability to anticipate needs in a fast-paced environment. The ideal candidate will be a master of multitasking, maintaining patience and professionalism at all times, and will be flexible to provide support beyond standard office hours when necessary.
Key Responsibilities
Administrative Support:

• Manage and maintain complex calendars, schedules, and appointments, prioritizing inquiries and requests while resolving conflicts.
• Handle all incoming and outgoing communications with the highest level of discretion and confidentiality (emails, phone calls, correspondence).
• Prepare, edit, and proofread documents, reports, presentations, and memos using Microsoft Office Suite (Word, Excel, PowerPoint).
• Organize and maintain filing systems, both electronic and physical.

Travel and Logistics Management:

• Coordinate complex international and domestic travel arrangements, including flight bookings, hotel accommodations, and ground transportation.
• Manage the end-to-end process of visa applications for business travel outside the UAE.
• Prepare detailed travel itineraries and agendas, ensuring all documents and necessary materials are prepared in advance.

Liaison and Communication:

• Act as the primary point of contact between the executive and internal staff, external clients, and business partners.
• Facilitate smooth communication and represent the executive professionally.
• Prepare for and provide support during meetings, including drafting agendas, taking minutes, and following up on action items.

Operational Efficiency:

• Handle ad-hoc tasks, special projects, and personal errands as required to ensure the executive's focus remains on strategic priorities.
• Manage expense reports and coordinate with the finance department.

Key Requirements

• Experience: Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level executives or senior management.
• Skills:
• Exceptional Organizational Skills: Ability to prioritize a high volume of tasks and deadlines seamlessly.
• Superb Communication: Excellent command of English (both written and verbal). Additional languages are a plus.
• Technical Proficiency: Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Logistical Expertise: Demonstrated experience with scheduling, intricate itinerary planning, international flight bookings, and visa application processes.
• Personal Attributes:
• Discretion and Confidentiality: Must handle sensitive information with the utmost integrity.
• Professionalism and Politeness: Impeccable interpersonal skills and a calm demeanor.
• Proactivity and Resourcefulness: A forward-thinker who anticipates needs and takes initiative.
• Flexibility: Willingness to work extended hours when required to meet deadlines or accommodate different time zones.

Skills Required