Job Description

We're looking for a resourceful, detail-obsessed, and street-smart Exec Assistant who can wear multiple hats - from arranging meetings and negotiating with vendors, to planning the director's vacation calendar and reorganizing the office stationary budget.


You'll work directly with a director of a group of companies, supporting day-to-day work tasks, high-priority projects, and unexpected fires. If you're the type who thinks three steps ahead, never misses a comma, and thrives in chaos, this is the role for you.

Key Responsibilities

Lead a wide-range of operational one-off projects end-to-end (e.g., soundproofing vendor sourcing, negotiations with contractors for renovations). Draft responses and coordinate follow-ups; eventually support with inbox and communication. Handle personal and business logistics (visas, appointments, bank tasks, etc.). Submit compliance paperwork and government documents with accuracy and timeliness. Track and analyze petty cash, kitchen, and stationery budgets; suggest improvements. Assist in planning the Director's daily, weekly and monthly priorities. Managing day to day calendar. Arrange high-value meetings, chase vendors, and drive follow-through. Scope and manage design and office improvement projects within set budgets. Provide trusted support on personal tasks like research or scheduling for family needs. Confidently handle cold outreach, follow-ups, and calls to external stakeholders. Provide temporary support in coordination roles or reception during staff absences.

Qualifications

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2-5 years of relevant experience in a multi-functional support or EA role. Excellent written and spoken English. Strong research, communication, and negotiation skills. Proficient with Google Sheets, Docs, Gmail, and general tech tools. Self-driven with a proactive, problem-solving mindset. Highly organized and able to manage multiple tasks without dropping the ball. Strong attention to detail, accuracy, and confidentialit. Good judgment and initiative in ambiguous situations. Bonus: Experience handling UAE government and compliance paperwork.

Additional Information

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