We are seeking a highly organized and professional Personal Assistant to provide comprehensive support to our C-Level Executive, specifically the Chief Operating Officer (COO). The successful candidate will be responsible for managing a wide range of administrative and operational tasks, ensuring the smooth functioning of the executive\'s office and assisting in various projects and events.

Responsibilities:

• Maintain the highest level of confidentiality when handling sensitive information and exercise discretion in all matters.
• Provide high-level administrative support to C-Level Executives, managing their calendars, scheduling meetings, and making travel arrangements.
• Contract Preparation and Management: Prepare, review, and manage contracts, ensuring compliance with legal requirements and organizational policies.
• Conduct Intensive Research: Perform in-depth research on various topics, compile relevant information, and present findings to the COO.
• Act as a liaison between the employer and all staff members.
• Assist in Exhibitions and Events: Support the planning, organization, and execution of exhibitions and events, including logistics, vendor coordination, and on-site assistance.
• Vendor Management: Assist in vendor selection, negotiation, and ongoing management to ensure efficient and cost-effective services.
• Hiring Agencies: Collaborate with recruitment agencies to identify suitable candidates for open positions within the organization.
• Follow-up Payments: Monitor accounts receivable and accounts payable, ensuring timely follow-up and resolution of payment-related issues.
• Candidate Screening and Interviews: Conduct initial screening of candidates, schedule interviews, and assist in the selection process.
• Attendance and Salary Management: Maintain attendance records, assist in payroll processing, and handle related administrative tasks.

Qualifications:

• Bachelor\'s degree in Business Administration or a related field (preferred)
• Proven experience as a Personal Assistant or Executive Assistant, preferably supporting C-Level executives
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Proficiency in MS Office Suite and other relevant software
• Ability to handle multiple tasks simultaneously and prioritize effectively
• Discretion and ability to handle confidential information
• Flexibility to work outside regular office hours when necessary

NADIA Global