Our client specialize design, construction and operation spa and wellness company

They are looking for a Personal Assistant to assist with Coordination of the directors\' personal and business activities as requested. Preparation of communications and General administration and liaising with internal project teams and or functional departments on behalf of Directors.

Responsibilities:

• Prepare proposal documents
• Add and update information in Microsoft Outlook Programme including but not limited to dwp contacts categories
• Prepare and coordinate communication for Directors
• Manage personal and office filing systems for Directors in accordance with the SOP
• Prepare and manage Directors schedules / calendar of events (i.e. car, driver, meetings etc.)
• Coordinate and manage travel arrangements for Directors
• Co-ordinate and manage meetings and events on Directors behalf (i.e. with clients, dwp personnel, suppliers)
• Attend, record and file minutes of meeting for Directors and Management
• Maintain and update information (i.e. scheduling, communications etc.) in Microsoft Outlook Programmes in accordance with the SOP
• Manage and record all off site document storage
• Any works as the company deems fit and appropriate
• To ensure that the Quality Management System is implemented and maintained and to evaluate where continual improvement can be made.
• To Assist with HR matters pertaining to Directors

Qualifications:

• Minimum Bachelor of Art or business management / general management
• At least 5 years experience in secretarial and administration field
• Working knowledge of Microsoft Office and Presentation software
• Good command of spoken and written English
• Typing skills in English and Local Language.
• Good management and reporting skills
• Excellent interpersonal and co-ordination skill
• Knowledge of document management
• Ability to meet deadlines
• Service-minded, professional, proactive and dedicated
• High level of confidentiality

Location: Dubai Investment Park

Nathan & Nathan