Job Description

About the job Personal Assistant

Our client is a large investment group headquartered in Russia. Their main proficiencies are asset and investment management as well as financial and strategic services.

The company is currently in the process of opening an office in Dubai to develop new projects in MENA region. Therefore the successful candidate would be required to coordinate extensively with HQ and travel to Russia, when required. It is therefore preferred to have someone that is a Russian speaker.

The role is a Personal Assistant to support the CEO with daily administrative tasks such as creating reports, coordinating with clients on behalf of the CEO, organizing travel, and appointments, taking minutes, and other organizational tasks. The goal is to build a team of talented and ambitious professionals to overcome any challenges together!

Responsibilities:

• Supporting the CEO, providing support to the executive team as directed to ensure that the company goals and objectives are accomplished, and operations run efficiently
• Manage professional and personal scheduling for the executives, including agendas, mail, email, calls, travel arrangements, client management, etc.,
• Coordinate and meet with clients on behalf of the CEO.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, purchasing supplies, creating reports and maintaining of filing system and contact database.
• Providing administrative assistance to 2 Managing Partners

• Proven experience as an executive/personal assistant or other relevant administrative support reporting directly to the upper management.
• Excellent communication/interpersonal skills along with strong attention to detail and non-confrontational.
• Good prioritization and problem-solving skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Experience in sales administration and coordination.
• Ability to organize a daily workload by priorities.
• A proactive approach to problem-solving with strong decision-making skills.
• Strong verbal and written communication skills.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.

• Fluent in Russian Language
• Experienced in Business setup company is a plus
• Degree in relevant field