Personal Assistant

Abu Dhabi, United Arab Emirates

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Personal Assistant
Job Location : Abu Dhabi, United Arab Emirates
Key Responsibilities :

Manage the CEO's schedule, travel, and daily priorities; anticipate needs and plan ahead.
Coordinate meetings and agendas; ensure accurate minutes and timely follow-ups (Arabic-English translation as needed)
Track deadlines and tasks, ensuring timely completion with minimal supervision.
Support family-related matters including documents, visas, insurance, and travel coordination.
Maintain organized systems for corporate and personal records; assist with document control.
Prepare reports and summaries on business activities and priorities.
Act as a gatekeeper, protecting the CEO's time and focus.
Handle confidential matters with discretion and professionalism.
Respond to urgent and ad hoc requests with sound judgment and initiative.

Qualifications and Experience :

Minimum 3 years of experience as EA, PA, Company Secretary, or in Document Control (preferably in contracting or fit-out environments).
UAE or GCC experience preferred.
Background in construction, fit-out, or general contracting is an advantage.
Bachelor's degree in Business Administration or related field (preferred) OR DIPLOMA.
Fluent in English; Arabic is a strong advantage.
Basic knowledge of document control tools (e.g., Aconex, Procore) is beneficial but not required.

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