Job Description

KEY RESPONSIBILITIES:

Manage the CEO's schedule, travel, and daily priorities; anticipate needs and plan ahead. Coordinate meetings and agendas; ensure accurate minutes and timely follow-ups (Arabic-English translation as needed) Handle internal and external communications; draft emails, manage calls, and act as liaison. Track deadlines and tasks, ensuring timely completion with minimal supervision. Support family-related matters including documents, visas, insurance, and travel coordination. Maintain organized systems for corporate and personal records; assist with document control. Prepare reports and summaries on business activities and priorities. Act as a gatekeeper, protecting the CEO's time and focus. Handle confidential matters with discretion and professionalism. Respond to urgent and ad hoc requests with sound judgment and initiative.

Qualifications and Experience:

Minimum 3 years of experience as EA, PA, Company Secretary, or in Document Control (preferably in contracting or fit-out environments). UAE or GCC experience preferred. Background in construction, fit-out, or general contracting is an advantage. Bachelor's degree in Business Administration or related field (preferred) OR DIPLOMA. Fluent in English; Arabic is a strong advantage. Basic knowledge of document control tools (e.g., Aconex, Procore) is beneficial but not required.
Job Type: Full-time

Ability to commute/relocate:

Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

UAE: 3 years (Preferred)
Language:

* Arabic (Preferred)