Job Description

Job Title Personal Assistant

Description

Job Brief We are a real estate agency looking for a competent Personal Assistant to support the operational manager of property management and the entire team. An excellent personal assistant must be 1) reliable, 2) have a great eye for details, 3) independent problem solver, 4) great with communication, 5) take responsibility to the the thing he/she is assigned to, 6) responsive to all communications, 7) adaptive to different roles as the team requires. The goal is to assist the operation manager to ensure the team functions at its best performance. From document control, office management, finance, assisting marketing properties, assisting in communication with landlords/tenants, the PA needs to be adaptive to different roles as the team requires. The position is suitable for candidates who are versatile, meticulous about details, enjoy taking on new challenges and enjoy communicating with people. Responsibilities Assist the operation manager with projects or ad hoc activities required Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, clerical functions are properly assigned and monitored Liaise with governmental organisations to resolve properties related issues Liaising with leasing agents for viewing arrangement, rental offers and comply with the SOP and documentation the company requires Perform review and analysis of special projects and keep the management properly informed Ensure a proper document control on all filing systems, hard copy or electronic filing, are maintained and current Establish and monitor procedures for record-keeping Review and replenish office supply Handle customers inquiries and complaints Answer incoming calls and direct it to the right personnel. Assist the team with marketing available properties, liaison for viewing, relationship building with tenants/landlords. Assist the team with whichever role required from property management, accounting, maintenance coordinator etc. Requirements Native (or Native-like) English speaker Excellent writing and verbal communication skills With admin experience Excellent communication and interpersonal skills College diploma Versatile to different roles and enjoy new challenges Good team player Hard-working Trustworthy Highly responsible and responsive (even after work hours, if required) Willing to work in Abu Dhabi Additional Preferences Preferably with real estate experiences Preferably with accounting experiences Preferably with a driving license Preferably an Arabic speaker Position: Full-Time Salary: AED 3,500 Job Type: Full-time Salary: AED3,500.00 - AED4,000.00 per month Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)

Language:

• English (Preferred)

License/Certification:

• UAE Driver's License (Preferred)

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