Job Description

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Aldar Education are currently seeking an outstanding Personal Assistant to the Heads of School for the Lower School and Middle and Senior School Principals at Mamoura British Academy in Abu Dhabi commencing immediately.
Mamoura British Academy is a British curriculum, mixed gender school until Year 9 and a girl's only school from Year 10 onwards. It is located in a state of the art building in the heart of Abu Dhabi. We strive for excellence in all that we do through our high expectations and commitment to ensuring that we provide high quality learning opportunities for our students. Our vision is to be 'a sustainable and innovative learning community, where we nurture all learners through our bespoke Mamoura British Academy DNA .' This Mamoura Learner, Teacher and Values DNA is at the heart of the school community.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi's leading school group. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
Responsibilities:
Leadership Support
Handling different tasks from Heads of School on a weekly basis
Managing line managers' schedules and bookings for meetings
Canva designs for school engagement events as needed
Prepare reports, presentations, creatives and other documents as required
Preparing visual aids for meetings
Ensuring that administrative and clerical tasks are undertaken in accordance with agreed policies, procedures and appropriate legislation
Arranging appointments, meetings, interviews and any associated refreshments
Preparing agendas and processing minutes of meetings at the direction of the Heads of School
Receiving visitors, monitoring and responding to telephone calls, messages, enquiries and dealing with emails
Supporting with Arabic translation when required
Establishing and maintaining appropriate filing and record systems
Assuming responsibility for administrative arrangements for any school events as directed by the Executive Leadership Team
Liaising with teaching and non-teaching staff and responding to enquiries
Attending any necessary training associated with the duties of the post
Maintain the highest level of confidentiality and discretion in handling sensitive information
Monitoring Parent Agreements and ensuring 100% completion from families
Tracking staff attendance documents
Undertaking any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the post
Trips & ADEK Related Tasks
Applying on Evotix trips and associated risk assessments
Coordinate ADEK approvals for school trips, activities, external visitors and activity purposes
Contacting parents for IA documents, then sending those documents to GRE for approval
Coordinating with Director of Inclusion on IA tracker for NOC, contracts, ADEK Passes of inclusion assistants, etc. to support GRE
ADEK related tasks such as homeroom allocations, missing information for students (EID, parent contact information), teachers subject allocations on Beta and eSIS
Provide support with ADEK requirements and processes as needed
Finance & Procurement Support
Working with the Accountant to support with the monitoring of the Budget for the Heads of School
Raising PR's for the education team (teachers included)
Approvals for Aldar vendors to come into school
Reaching out to suppliers for quotes
Ordering supplies for events
Accepting office and school supply deliveries
Support in booking and preparing F&B for education events outside the PR/PO process
Manage Teaching & Learning and Assessment subscriptions: maintain active subscriptions, coordinate renewals, and update the Teaching & Learning schedule
Qualifications:
Minimum Qualifications :
Minimum diploma / degree of higher education; or related industry qualification, of graduate level for the assigned functional area(s)
Minimum Experience :
At least 2 years of experience in a similar role.
Previous experience in the Education sector is preferable.
Job Specific Knowledge & Skills
Excellent communications skills in both English & Arabic.
Excellent interpersonal skills to communicate with parents from diverse multi cultural background.
Excellent organizational and administrative skills.

Skills Required