Job Description

Key Responsibilities:

Trademark Monitoring & Records

Perform daily reviews of assigned trademark monitoring reports. Track specified trademarks and applicants in internal records. Organize and regularly update trademark filing status tables, spreadsheets, and folders. Monitor China trademark publication updates and deadlines, and flag items requiring action.

Trademark Documentation Support

Assist in preparing, formatting, and organizing documents related to trademark cases. Review documents for completeness and consistency (e.g., dates, names, and attachments). Organize third-party materials and evidence received from agents or business partners. Translate important official documents from Chinese into English for internal records.

Compliance & Document Control

Maintain and organize compliance and case files. Track the status of notarization, legalization, and authentication of documents. Follow up with internal teams or external agents on missing or pending documents.

Coordination & Administrative Support

Act as a coordination point between internal teams, Head Office, and subsidiaries. Coordinate China visa applications when required. Assist in updating standard contract templates and internal forms as instructed. Schedule follow-ups and ensure assigned tasks are completed within deadlines.

Research & Reporting

Conduct basic administrative research (e.g., collecting firm profiles, service scopes, and contact details). Assist in annual or periodic reviews of trademark monitoring arrangements and service providers. Support the preparation of simple internal reports and summaries.

Requirements:

Chin3se nati0nal (mandatory) Fluent in Mandarin; strong professional English communication Bachelor's degree in Business, Law, Intellectual Property, or related field (preferred) 2-4 years' experience in trademark administration, legal support, compliance, or related roles Experience with China trademark filings or agent coordination is a strong advantage

Skills & Attributes:

Highly organized, detail-oriented, and deadline-driven Strong coordination, communication, and follow-up skills Proficient in MS Office (Excel, Word, Outlook) Professional, reliable, and able to handle confidential information
Job Type: Full-time

Pay: AED8,000.00 - AED10,000.00 per month

Application Question(s):

Are you fluent in Mandarin (written and spoken) and able to translate official documents from Chinese to English? Do you have prior experience in trademark administration, IP support, or legal documentation? * In your previous role, did you coordinate directly with high-level management or executives (e.g., Directors, VPs, Heads of Department, or C-level)?