Job Description

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Role : Operations Officer - Wholesale Finance Operations
Location : Abu Dhabi
Role Purpose:

• Maintain tight and high quality Operational and Administrative controls

Key Accountabilities of the role * Ensure transaction requests received through BPM Workflow System / WFO Services Group email are attended and actioned as per the agreed turnaround time

• Review and Processing all new Finance disbursement transaction documents Goods/Vehicle (Commodity Murabaha (UAE,Qatar and UK), ERC/UPAS, Import/Export Istissna, Control ICD (and withdrawals), Lombard Financing, Musawama/Murabaha Sukuk, Tadawul, Shares against Sukuk and MOPA/Khalifa Fund) meticulously for proper approvals, Sharia Compliance, process in relevant system and forward to Officer for approval and disbursement.
• Maintain proper records of Commodity Trades for future reconciliation with Brokers and process the monthly fee payments to Commodity Broker after reconciling the MAP account
• Process all AED/ FCY outward fund transfers related to Finance disbursements /route for authorization before cut-off time.
• Prepare transaction vouchers and execute after securing Superior approval for all facility premature settlements, installment deferrals and other miscellaneous customer instructions within set guidelines and policies
• Extent full support to International Branches for processing of transactions
• Ensure Deferral excel sheet is updated with all pending original documents and regular follow up is done with Business Units
• Reconcile MAP & GL accounts related to WFO - including Khalifa Fund / MOPA GLs- daily basis and escalate if any long outstanding
• Ensure Daily Control Reports which are assigned, are printed, reviewed and action taken if required.
• Ensure daily vouchers are scanned in department folder without fail archival of documents are done on a timely basis.
• Report any significant exceptions/deviations to line manager for further instructions / guidance immediately and follow up with Business units in case of discrepancies in the transactional documents
• Error Free work with no loss as WFO is performing high value transactions.
• Strictly adhere to Service Delivery Standards i.e., handle enquiries, process transactions within the appropriate TAT
• Assist Team Leader for Syndication Activities
• Undertake any additional assignments / projects entrusted by the line management and complete them as per target dates.
• Ensure compliance to ADIB policies, procedures, guidelines, standards and maintaining high standard of operational controls
• Attend training programs to improve skills knowledge in order to enhance role performance and provide training to junior staff under the cross functional training program.
• Be familiar with the relevant provisions of the Business Continuity plans and extend full support to BCP Coordinator.
• Periodically evaluate the WFO operational processes and recommend to line management, suitable changes to improve efficiency and controls.
• Ensure MIS is updated with accurate numbers at End of Day

Specialist Skills / Technical Knowledge Required for this role:

• Leadership/Team Wok
• Good Communication skills
• Highly organized

ADIB