We are looking for an experienced operation officer to handle logistic and produc registration for our distribution company. Overall Purpose of the Role: Responsible for ensuring the right products are delivered to the right location on time, to the quality required and in the most cost effective way. Oversees the distribution and transportation of goods from the manufacturer to the consumer. Dependent on the size and structure of the organisation, may plan and oversee the whole process or may work in part of the chain. Also dependent on the size and structure of the organisation, the job holder may take responsibility for the warehouse. Will have people and budgetary management responsibility. Key Responsibilities: Strategy and Development \xef\x82\xb7 Contribute to the creation and implementation of best practice logistics vision, strategy, policies, processes and procedures to aid and improve operational performance General and Task Management \xef\x82\xb7 Plan, manage and evaluate logistics operations liaising with internal stakeholders, suppliers, logistics providers, transportation companies and customers \xef\x82\xb7 Create and implement best practice logistics principles, policies and processes across the organisation to improve operational and financial performance \xef\x82\xb7 Deliver solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements \xef\x82\xb7 Monitor quality, quantity, delivery times, and transport costs \xef\x82\xb7 Negotiate rates and contracts with transportation and logistics providers \xef\x82\xb7 Recommend optimal transport modes, routes or frequency \xef\x82\xb7 Select carriers/suppliers and monitor service against performance criteria \xef\x82\xb7 Ensure carrier compliance with company policies or procedures for product transit or delivery \xef\x82\xb7 Resolve problems concerning transportation, logistics systems, imports or exports or customer issues \xef\x82\xb7 Review impact of logistics changes, such as routing, shipping modes, product volumes or carriers and report results to others \xef\x82\xb7 Assess and make recommendations for logistics processes in potential new facilities or plants and advise of cost implications and efficiency \xef\x82\xb7 Support continuous improvement initiatives and identify inefficiencies and cost optimisation opportunities \xef\x82\xb7 Ensure the integrity of inventory accuracy and manage stock movements with the help of direct reports \xef\x82\xb7 Identify and resolve any inventory discrepancies and ensure inventory and system records are in agreement \xef\x82\xb7 Keep track of slow moving and obsolete stock \xef\x82\xb7 Identify savings by removing waste or unnecessary steps in the logistics process \xef\x82\xb7 Interpret trends and analyse and review data. Provide meaningful logistics data to others in the organisation to aid customer service and cost improvements \xef\x82\xb7 Ensure IT systems in place are effective, maintained and accurate \xef\x82\xb7 Ensure metrics, reports, and process documentation is available People Management \xef\x82\xb7 Manage, coach and develop a high performing team that meets agreed objectives and delivers best practice results, added value and continuous improvements \xef\x82\xb7 Set departmental objectives/KPIs and review and assess ongoing performance of direct reports \xef\x82\xb7 Report on achievement of targets and identify any actions required \xef\x82\xb7 Ensure that all functions under supervision operate in accordance with health, safety and environmental policies and procedures to ensure the safety and wellbeing of staff and visitors Financial Budget and Control \xef\x82\xb7 Hold responsibility for department budget Relationship Management \xef\x82\xb7 Develop and maintain strong relationships with all connected with the logistics process \xef\x82\xb7 Ensure all completed orders are dispatched on time \xef\x82\xb7 Ensure products are shipped appropriately to ensure quality of goods during transportation \xef\x82\xb7 Take control of packaging and provide appropriate, cost effective, high quality solutions \xef\x82\xb7 Take responsibility for accuracy of labelling to ensure correct parts/finished assemblies reach correct customers at the correct time \xef\x82\xb7 Ensure compliance with import/export regulations/customs regulations and legal and health and safety requirements \xef\x82\xb7 Support new business initiatives and projects and contribute to review meetings and change process. Ensure effective logistics implementation takes place relating to the changes Environmental \xef\x82\xb7 Conduct or review environmental audits for logistics activities to ensure processes are as environmentally friendly as possible \xef\x82\xb7 Review opportunities to be as environmentally friendly as possible Self Management \xef\x82\xb7 Comply with the Health, Safety and Environmental Policies \xef\x82\xb7 Support encourages and develop team \xef\x82\xb7 Proactively contribute to creating a good team atmosphere \xef\x82\xb7 Anticipates and overcomes obstacles \xef\x82\xb7 Makes useful links to arrive at insightful plans and solutions \xef\x82\xb7 Embraces personal challenge \xef\x82\xb7 Confident, rounded thinking \xef\x82\xb7 Takes ownership for team cohesion \xef\x82\xb7 Is self aware \xef\x82\xb7 Is resilient, optimistic and open to change \xef\x82\xb7 Has an Adult:Adult, collaborative approach to others \xef\x82\xb7 Self starter and able to motivate others \xef\x82\xb7 Self motivated, flexible and works well under pressure Skills and Attributes: \xef\x82\xb7 Proven management skills with the ability to optimise team performance and development \xef\x82\xb7 Highly skilled communicator with the ability to form and maintain good relationships internally and externally \xef\x82\xb7 Strong interpersonal, negotiation and influencing skills \xef\x82\xb7 Customer focussed \xef\x82\xb7 Proven analytical, problem solving and organisational skills \xef\x82\xb7 Strong planning skills with the ability to handle multiple projects through to completion and to manage competing priorities \xef\x82\xb7 Project management skills \xef\x82\xb7 Commercial and financial acumen with a full understanding of the impact of failure in terms of business cost, production schedules and customer order fulfilment \xef\x82\xb7 Excellent attention to detail skills Qualifications and Experience Levels: \xef\x82\xb7 Relevant business/commercial or manufacturing/engineering degree is preferred, HND, BTec Professional Level 5 Award or equivalent NVQ Level 5 qualifications. \xef\x82\xb7 Prior experience of working in logistics/supply chain/transportation function within the automotive or manufacturing environment with a comprehensive knowledge of logistics processes and procedures \xef\x82\xb7 Expert knowledge of technical regulations related to logistics such as import/export and customs regulations, including security requirements to include certification in dangerous goods handling and aviation security \xef\x82\xb7 High degree of knowledge and understanding of a variety of manufacturing and automotive processes and components and of supply chain management \xef\x82\xb7 Strong IT systems knowledge and skills including knowledge and understanding of specialist systems such as Enterprise Resource Planning (ERP), Bill of Material (BOM) and customer data systems \xef\x82\xb7 Advanced Excel user \xef\x82\xb7 Ability to analyse and manipulate technical and complex data and provide meaningful information \xef\x82\xb7 Membership of an appropriate professional body such as the Chartered Institute of Logistics and Transport would be advantageous \xef\x82\xb7 Knowledge of lean techniques may be advantageous Job Type: Part-time
Part-time hours: 5-10 per week Salary: From AED500.00 per month