Job Description

Designation: Administrator
Job Type: Long Term Project
Industry: Offshore- Oil & Gas

Locally available candidates with freelance visa only required

Key Responsibilities:

1. Documentation & Reporting

Maintain records of crew rotations, personnel on board (POB), travel, certifications, and medicals. Prepare and manage daily, weekly, or monthly operational reports. Handle compliance documents related to safety, environmental standards, and company policies.

2. Personnel Coordination

Coordinate crew changes, including flights, helicopter transfers, visas, and accommodations. Maintain records of employee schedules, offshore certifications, and training status. Support HR with onboarding and offboarding of offshore personnel.

3. Logistics Support

Assist in tracking shipments of supplies and equipment to offshore platforms. Work with procurement and supply chain teams to ensure materials are delivered on time. Manage transportation, including manifests and customs documentation.

4. Communication Hub

Act as a central point of contact between the offshore site and onshore headquarters. Relay instructions from management and ensure policies are distributed and followed. Handle internal communication, announcements, and updates to offshore staff.

5. Finance & Budget Support

Track and report offshore expenses such as travel, meals, and equipment usage. Assist with invoice verification and purchase order processing. Monitor budgets for offshore operations (in smaller setups).

6. Compliance & Safety Records

Ensure proper documentation is maintained for HSE (Health, Safety & Environment). Keep track of safety drills, incidents, and investigations. Help organize safety meetings and maintain logs of actions taken.

Skills and Qualifications

Strong organizational and communication skills. Familiarity with offshore operations, logistics, and safety standards. Experience with administrative software (Dawinci, MS Office, ERP systems). Understanding of visa processes, travel arrangements, and local labor laws (depending on location). Often requires previous oil & gas sector experience, especially in offshore operations.
Job Type: Full-time