Job Description

Officer Services, Expediting
Abu Dhabi, UAE
Nationality : Any Nationality
Experience : null
Industry Type : OIL & GAS
Functional Area : Purchasing Department
Date Posted : 31 - Jan - 2025
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Job Purpose:
The Expediting Officer ensures the timely delivery of goods, materials, and services by coordinating with suppliers and internal stakeholders. The role involves monitoring delivery schedules, mitigating delays, and maintaining effective communication to support project timelines and organizational objectives.
Key Accountabilities

• Monitor and track the status of purchase orders to ensure timely delivery.
• Coordinate with suppliers to confirm production schedules, shipping arrangements, and delivery milestones.
• Expedite late deliveries by identifying and addressing bottlenecks or delays.
• Build and maintain strong relationships with suppliers and service providers.
• Perform regular follow-ups with vendors to ensure compliance with delivery terms.
• Escalate unresolved issues or persistent delays to senior management.
• Work closely with procurement, logistics, and project teams to align delivery schedules with operational needs.
• Coordinate with inventory and warehouse teams for proper receipt and storage of goods.
• Maintain records of all expediting activities, including supplier communications and delivery updates.
• Prepare and share regular progress reports with internal stakeholders
• Ensure accurate documentation of shipping details, invoices, and packing lists.
• Proactively identify and mitigate potential risks in the supply chain.
• Resolve disputes related to delayed shipments or incomplete orders in a timely manner.

Desired Candidate Profile
Qualifications:

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.

Experience:

• 3-5 years of experience in expediting or supply chain roles.
• Industry experience in oil and gas, construction, or manufacturing is preferred.

Knowledge and Skills

• Strong understanding of procurement and expediting processes.
• Knowledge of shipping terms (e.g., INCOTERMS), logistics operations, and import/export compliance.
• Proficiency in ERP systems (e.g., SAP, Oracle) and Microsoft Office tools.
• Excellent organizational, communication, and problem-solving skills.
• Ability to prioritize tasks and meet deadlines under pressure.

Behavioral Competencies

• Proactive Mindset; Collaboration; Attention to Detail: Resilience: Problem-Solving

Technical Competencies

• Proficiency in expediting and tracking tools/software.
• Knowledge of supplier performance metrics and production schedules.
• Understanding of contract terms, purchase orders, and technical specifications.
• Familiarity with logistics planning, warehousing, and inventory management.

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Skills Required